Section one: Contracting authority
one.1) Name and addresses
University of Birmingham
Edgbaston
Birmingham
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.birmingham.ac.uk/index.asp
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PPM (Project Portfolio Management) Cloud Based Solution
Reference number
FRAM562/22
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Birmingham invites tenders for the provision of a resource, portfolio and project management cloud-based software solution for use across the IT department, with the potential of extending it to the entire organisation. The University and the IT department have a number of aims in regards to this Solution: 1) To improve the utilisation of IT Services resources and Projects. Currently the University has an incomplete picture of capacity and availability of IT Services staff to support IT Services operations and change work. 2) To provide a more efficient way for project managers to report on project progress and constraints (time, resourcing, cost, scope, quality, risks and issues), and manage their projects within the solution as required. 3) To improve decision making in relation to IT Services portfolio prioritisation (operations and change work), using timely reporting in relation to available IT Services staff resources and any other operations/change work
two.1.5) Estimated total value
Value excluding VAT: £80,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The University of Birmingham invites tenders for the provision of a resource, portfolio and project management cloud-based software solution for use across the IT department, with the potential of extending it to the entire organisation. The University and the IT department have a number of aims in regards to this Solution: 1) To improve the utilisation of IT Services resources and Projects. Currently the University has an incomplete picture of capacity and availability of IT Services staff to support IT Services operations and change work. 2) To provide a more efficient way for project managers to report on project progress and constraints (time, resourcing, cost, scope, quality, risks and issues), and manage their projects within the solution as required. 3) To improve decision making in relation to IT Services portfolio prioritisation (operations and change work), using timely reporting in relation to available IT Services staff resources and any other operations/change work constraints.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 February 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Edgbaston
Country
United Kingdom