Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
Ballee Centre, Ballee Road West
Ballymena
BT42 2HS
educationresource.procure@eani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EDR-20-005 Text Books, Pupil Workbooks, Assessment Resources & Music Materials
two.1.2) Main CPV code
- 22112000 - Textbooks
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 22111000 - School books
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply and delivery of Text Books, Pupil Workbooks, Assessment Resources and Music Materials to individual Educational Establishments within Northern Ireland.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 003-385436
Section five. Award of contract/concession
Contract No
EDR-20-005
Title
Text Books, Pupil Workbooks, Assessment Resources & Music Materials
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 April 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Brown Books for Students
Hull
HU1 3AP
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps/getHomeDashboard.do
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Pearson Education Limited
London
WC2R ORL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Hodder and Stroughton Educational Limited
London
lis.tribe@hoddereducation.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Veritas Company Limited
Londonderry
BT48 6DW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Scholastic Ltd
Southam
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Heath Books
Sutton
SM3 9QQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Prim-Ed Publishing Limited
New Ross
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Red Box Books Limited
Stockport
SK4 3DE
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Renaissance Learning UK Limited
London
E14 9SH
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Harper Collins UK
London
W6 8JB
ian.mooney@harpercollins.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
GL Assessment Ltd
London
PAUL.MCGLADE@GL-ASSESSMENT.CO.UK
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Classoos UK Ltd
London
NW11 0DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Colourpoint Creative Ltd
Newtownards
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Waterstones Booksellers Limited
London
W1J 9HD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Schofield Sims Ltd
West Yorkshire
WF4 3FL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Fairfields N.I. Ltd
Donaghadee
BT21 0PD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Frederick Hyde Limited
Haslemere
GU27 1HN
william.thompson@chamberlainmusic.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £40,202,296
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 22111000 - School books
seven.1.2) Additional CPV code(s)
- 22110000 - Printed books
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply and Delivery of Text Books, Pupil Workbooks, Assessment Resources and Music Materials to individual Educational Establishments within Northern Ireland.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
27 April 2021
End date
31 July 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£40,202,296
seven.1.7) Name and address of the contractor/concessionaire
Brown Books for Students
Hull
HU1 3AP
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Pearson Education Limited
London
WC2R ORL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Hodder and Stroughton Educational Limited
London
lis.tribe@hoddereducation.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Veritas Company Limited
Londonderry
BT48 6DW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Scholastic Ltd
Southam
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Heath Books
Sutton
SM3 9QQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Prim-Ed Publishing Limited
New Ross
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Red Box Books Limited
Stockport
SK4 3DE
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Renaissance Learning UK Limited
London
E14 9SH
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Harper Collins UK
London
W6 8JB
ian.mooney@harpercollins.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
GL Assessment Ltd
London
PAUL.MCGLADE@GL-ASSESSMENT.CO.UK
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Classoos UK Ltd
London
NW11 0DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Colourpoint Creative Ltd
Newtownards
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Waterstones Booksellers Ltd
London
W1J 9HD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Schofield Sims Ltd
West Yorkshire
WF4 3FL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The requirement has arisen to modify the framework end date to be extended by 4 months until 31st July 2025. This is the first modification to this Framework Agreement.
The modification is in accordance with Reg 72 (1) (e) and (f)
(e) where the modifications, irrespective of their value, are not substantial (as defined in paragraph (8)); or
(f) where paragraph (5) applies.
The modification meets the following conditions in relation to paragraph 5:
(5) (a) the relevant threshold mentioned in regulation 5; and
(b) 10 % of the initial contract value for service and supply contracts and 15% of the initial contract value for works contracts
The modification to the period is for 4 months which represents less than 10% of the overall period of 48 months.
The modification is deemed to be non-substantial as it does not meet any of the conditions of paragraph 8 detailed below.
(8) A modification of a contract or a framework agreement during its term shall be considered substantial for the purposes of paragraph 1(e) where one or more of the following conditions is met:
(a) the modification renders the contract or the framework agreement materially different in character from the one initially concluded;
(b) the modification introduces conditions which, had they been part of the initial procurement procedure, would have—
(i) allowed for the admission of other candidates than those initially selected;
(ii) allowed for the acceptance of a tender other than that originally accepted; or
(iii) attracted additional participants in the procurement procedure;
(c) the modification changes the economic balance of the contract or the framework agreement in favour of the contractor in a manner which was not provided for in the initial contract or framework agreement;
(d) the modification extends the scope of the contract or framework agreement considerably;
(e) a new contractor replaces the one to which the contracting authority had initially awarded the contract in cases other than those provided for in paragraph (1)(d).
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This framework expires on 31st March 2025. April to June is the busiest ordering period for schools in Northern Ireland, therefore the Education Authority recommends that the implementation of the new framework takes places over the summer period in order to ensure suppliers can meet end users’ requirements and disruption to schools is limited. This short modification to the Framework Agreement period will provide a compliant route to market during the implementation of the new replacement Framework.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £40,202,296
Total contract value after the modifications
Value excluding VAT: £40,202,296