Scope
Description
Malden Manor Primary School is tendering their catering service looking for professional catering suppliers to manage their school catering service.
Total value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
2 x one year (12 month) extensions
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 April 2026, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
24 April 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
4 to 6 suppliers
Selection criteria:
Suppliers are scored against quality and financial criteria and following a moderation meeting with the client, suppliers are shortlisted.
Award decision date (estimated)
1 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Caterers respond to a set of questions that are included in the tender documents. The response to the questions is scored as per the tender document information. |
Quality | 70% |
| Price | The caterers return a financial submission which also scored according to the tender documentation. |
Quality | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers.
Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references.
Documents
Associated tender documents
https://bidiful-teamportal.app/p/aceadvice
Interested bidders email dave.croshaw@ace-advice.co.uk to express interest, they are then given access to the Bidiful portal to download the tender documents.
Contracting authority
Malden Manor Primary & Nursery School
- UK Register of Learning Providers (UKPRN number): 10070016
- Public Procurement Organisation Number: PDYD-3942-LWZG
Malden Manor Primary and Nursery School, Sheephouse Way, New Malden
London
KT3 5PF
United Kingdom
Email: dave.croshaw@ace-advice.co.uk
Website: https://www.maldenmanor.kingston.sch.uk/
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ACADEMY CONSULTANCY EXPERT ADVICE LTD
Summary of their role in this procurement: Catering Consultancy
- Companies House: 12873828
- Public Procurement Organisation Number: PBBX-5711-VBGM
20 Wenlock Road
London
N1 7GU
United Kingdom
Contact name: Dave Croshaw
Telephone: 07765062169
Email: dave.croshaw@ace-advice.co.uk
Website: https://www.ace-advice.co.uk/
Region: UKI41 - Hackney and Newham