Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Daria.Faeti@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
NUTS code
UKI31 - Camden and City of London
Internet address(es)
Main address
https://www.cityoflondon.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.capitalesourcing.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.capitalesourcing.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Prestigious Sites Catering Service
Reference number
itt_COL_17852
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The estimated contract value over seven (7) years is £25.5m. This has been calculated on the basis that this will be a £5m service contract, the concession element will be the £18.5m estimated supplier turnover and there will also be £2m commission income to the City of London Corporation (along with £340K investment requirement from the supplier).
Summary of requirements:
The Supplier shall be responsible for providing to the Mansion House:
• Civic Events - catering services for annual set-piece events in each Mayoral year, alongside further State or VIP events as they arise.
• Commercial Catering - catering services for external hire commercial clients, supporting the Mansion House income generation plans.
• Charity & Livery Functions - catering services for these further external hire clients, also in support of the Mansion House income generation plans.
• Private Domestic – a ‘food only’ provision for smaller dinners (up to twenty covers) within the Lord Mayor’s apartment
The Supplier shall be responsible for providing the following for the Central Criminal Court:
• Shrieval and Judges Lunches
• Catering services for evening and weekend events
• Breakfast and Lunch provisions for Barristers in Barristers Mess
• Jurors' lunches and ad-hoc grab and go catering provision.
• Catering options in the form of a “Convenience Hub” vending service for 2nd floor
• Kitchen Maintenance ensuring all Food Safety and Health and Safety compliance is met.
• Staffing of the Jurors’, Barrister’s Mess & Judges Dining Room when required
• Appropriate till system
• All sundries to include cutlery, crockery, white linen, staff uniforms
two.1.5) Estimated total value
Value excluding VAT: £25,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 42933000 - Vending machines
- 55500000 - Canteen and catering services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
two.2.4) Description of the procurement
The City Corporation is looking to appoint one single catering provider to run catering services in the City Corporation’s prestigious sites. Including the initial scope of the contract are Mansion House and the Central Criminal Court.
The duration of the contract is five (5) years, subject to the right of the City Corporation (at its sole discretion) to exercise its right to extend the Contract by up to two (2) years. The maximum length of the contract is therefore seven (7) years.
The estimated contract value over seven (7) years is £25.5m. This has been This has been calculated on the basis that this will be a £5m service contract, the concession element will be the £18.5m estimated supplier turnover and there will also be £2m commission income to the City of London Corporation (along with £340K investment requirement from the supplier).
two.2.5) Award criteria
Quality criterion - Name: Technical/Quality / Weighting: 50
Quality criterion - Name: Responsible Procurement / Weighting: 15
Quality criterion - Name: Price/Commercial / Weighting: 35
Price - Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2029
This contract is subject to renewal
Yes
Description of renewals
The contract is expected to be for five (5) years, with an option to extend for a further two (2) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated within the procurement documents.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated within the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035267
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £3,643,000.
We have reduced the timeframe for receipt of tenders following the publication of a PIN2023/S 000-035267
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom