Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238ZB
Contact
Samantha Pullinger
samantha.pullinger@hants.gov.uk
Telephone
+44 1962847826-847826
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ACCESS Communications & Engagement Service
Reference number
EX22438
two.1.2) Main CPV code
- 79416000 - Public relations services
two.1.3) Type of contract
Services
two.1.4) Short description
Hampshire County Council has undertaken this procurement on behalf of the ACCESS Pool of LGPS Pension Funds.
The Pool is seeking to appoint a Communications and Engagement Partner to provide support, advice and management of the Pool's communications needs. This includes, for example, engagement with the press, government and other external parties, support and advice to the Pool's spokespeople and advice and support on the Pool's online channels.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £552,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
The ACCESS Pool's Support Unit is hosted by Essex County Council and this will be the primary location for the provision of the service. However, from time to time the service may be required to be provided within the locale of any of ACCESS's constituent Funds. A list of these can be found at https://www.accesspool.org/about-access/
two.2.4) Description of the procurement
This procurement uses the Open Procedure and will result in a single contract with a single supplier. The contract will be for 4+2 years, with any extensions at the sole discretion of ACCESS.
Tenderers must complete both the ITT Stage 1 and ITT Stage 2 Questionnaires included in the Tender Documentation and make their submissions via Hampshire County Council's e-tendering portal linked above in this Notice.
Tenderers should note that price will not carry a separate weighting in the evaluation of this tender as the Price Quality Ratio method will be used. An explanation of this can be found in the ITT.
two.2.5) Award criteria
Quality criterion - Name: Press Relationships / Weighting: 25%
Quality criterion - Name: Support to ACCESS / Weighting: 20%
Quality criterion - Name: Engagement with Government / Weighting: 15%
Quality criterion - Name: Online Presence / Weighting: 10%
Quality criterion - Name: External Engagement / Weighting: 10%
Price - Weighting: No separate weighting
two.2.11) Information about options
Options: Yes
Description of options
The initial 4 year term may be extended, at ACCESS's sole discretion, for a period or periods not exceeding 2 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-024745
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 January 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Tavistock Communications Ltd
18 St Swithin's Lane
London
EC4N 8AD
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02623799
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Total value of the contract/lot: £552,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England & Wales
London
Country
United Kingdom