Section one: Contracting authority/entity
one.1) Name and addresses
PLYMOUTH CITY COUNCIL
West Hoe Road
PLYMOUTH
PL13BJ
Telephone
+44 17527967
Country
United Kingdom
Region code
UKK41 - Plymouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Strategic MRF (Materials Recycling Facility) Project
Reference number
12008
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 51000000 - Installation services (except software)
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Plymouth
two.2.4) Description of the procurement at the time of conclusion of the contract:
Plymouth City Council is seeking to enter into a contract with one contractor (or consortium) for the design, build and financing (as necessary), as well as the operation and/or management (as necessary) of a Materials Recycling Facility (MRF) service solution utilising either a new or existing facility located within or outside Plymouth. The solution must contain a processing element and be capable of recycling commingled recyclate which includes glass whilst maintaining and uplifting recycling performance around which performance standards will be required. The contract will provide for processing and onward disposal of its collected dry recyclate and any contaminants.
The service commencement for the contract will be coupled to the introduction of glass into the current kerbside commingled collection waste stream, without the introduction of any new containers, as of May 2014.
The solution is to have no adverse financial impact on the upstream collection service, accepting that there may be cost reapportionments or changes as a result of increased recycling tonnages collected and public communications for the service changes. Contract waste is currently delivered to the existing MRF at Chelson Meadow, Plymouth.
The potential for the solution to cater for commercial and industrial waste for recycling as well as waste from other public sector organisations will be explored during the dialogue
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
132
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2014/S 087-152887
Section five. Award of contract/concession
Contract No
12008
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 April 2014
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Viridor Waste Management Ltd
Peninsula House Rydon Lane
Exeter
EX2 7HR
Country
United Kingdom
NUTS code
- UKK4 - Devon
Companies House
00575069
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,900,000
Section six. Complementary information
six.3) Additional information
All bidders applying for the PQQ documentation are invited to attend a Bidders Open Day, scheduled for the11.5.2012 at Chelson Meadow Greenhouse Centre, Plymouth, which will include an opportunity to meet and discuss the project with members of the project team. Details of this event are available from the contact point atbarry.ashbee@plymouth.gov.uk
six.4) Procedures for review
six.4.1) Review body
Plymouth City Council
Civic Centre, Armada Way
Plymouth
PL1 2AA
Telephone
+44 1752668000
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1) of this notice.
Bidders should refer to the UK Public Contracts Regulations 2006 (as amended) regarding remedies and seek independent legal advice.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 90500000 - Refuse and waste related services
seven.1.2) Additional CPV code(s)
- 45000000 - Construction work
- 51000000 - Installation services (except software)
seven.1.3) Place of performance
NUTS code
- UKK41 - Plymouth
Main site or place of performance
Plymouth
seven.1.4) Description of the procurement:
No change from original award- Contract for the provision of services to operate the MRF at Chelson Meadow to receive and process co-mingled dry recycling including glass. The material is collected by Plymouth City Council and delivered to site. The contractor is also responsible for the sale of recyclate and disposal of rejected materials. The contract includes the maintenance of the facilities on site which are owned by PCC and leased to the Contractor.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
192
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£11,900,000
seven.1.7) Name and address of the contractor/concessionaire
Syracuse Waste Limited
Viridor House, Priory Bridge Road
Taunton
TA1 1AP
Country
United Kingdom
NUTS code
- UKK23 - Somerset
Companies House
13269384
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification 1: Update of name of contractor from Viridor to Syracuse in accordance with Regulation 72(d)(ii) as enacted on the 26th August 2021.
Modification 2: Extension of original contract by 5 years (01/05/25- 30/04/30) on same terms in accordance with Regulation 72 (1)(b).
In order to ensure transparency of decision-making Plymouth City Council is implementing to a voluntary 10 day standstill period during which time the Council will not enact the contract variation.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Legislative changes that affect the collection and resale of recycled materials have been under consideration since the publication of the 2018 Resources and Waste Strategy which set out Government's ambitions for higher recycling rates, increased resource efficiency and a more circular economy in England. These ambitions require changes in how products and materials are produced and consumed, as well as how they are treated and disposed of at end-of-life.
The Environment Bill formed guidance on how these aims would be implemented in the recycling and waste sector by introducing 3 new statutory functions:
1. Consistency of Collections (now Simpler Recycling) - this sought to provide a consistent approach to what is collected for recycling and how it is collected
2. Deposit Return Scheme - a scheme to charge a refundable deposit on drinks containers
3. Extended Producer Responsibility - revert the cost of collecting and recycling packaging materials back to the producers of the packaging
The first round of consultations was undertaken in 2019 and the details of the schemes continued to be confirmed until the outcome of the final consultation was published in May 2024.
The nature of the service provided under the terms of the current contract is directly related to the way in which recyclable material is collected and presented at the MRF. The forthcoming legislative changes will impact the material composition and value of recyclables collected and delivered to the MRF and therefore will directly affect the scope and cost of the service required to be delivered by a contractor operating the MRF.
The potential impacts of these changes on the way the MRF operates are substantial and have prevented the Council undertaking a procurement exercise to replace the existing contract to operate the MRF. The contract extension will enable the Council sufficient time to understand the impact of the legislative changes and subsequently run a fit for purpose procurement exercise which takes into account of the known outcomes of the changes.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £8,200,000
Total contract value after the modifications
Value excluding VAT: £11,900,000