Section one: Contracting authority
one.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
Contact
Ms Louise Dobson
Louise.Dobson@nottinghamcity.gov.uk
Telephone
+44 1158763460
Country
United Kingdom
NUTS code
UKF14 - Nottingham
Internet address(es)
Main address
http://www.nottinghamcity.gov.uk
Buyer's address
http://www.nottinghamcity.gov.uk
one.1) Name and addresses
Ashfield District Council
Ashfield, Nottinghamshire
louise.dobson@nottinghamcity.gov.uk
Country
United Kingdom
NUTS code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Bassetlaw DC
Worksop
louise.dobson@nottinghamcity.gov.uk
Country
United Kingdom
NUTS code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Mansfield DC
Mansfield
louise.dobson@nottinghamcity.gov.uk
Country
United Kingdom
NUTS code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=d23d6031-9465-eb11-8108-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=d23d6031-9465-eb11-8108-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CPU 3599 Printing, Packaging and Mailing Services for ADC, BDC & MDC
Reference number
DN524747
two.1.2) Main CPV code
- 64000000 - Postal and telecommunications services
two.1.3) Type of contract
Services
two.1.4) Short description
Ashfield District Council, Bassetlaw District Council and Mansfield District Council (hereafter 'the Authorities') are seeking tenders from sufficiently experienced and qualified contractors to establish a Services Contract for the provision of services for production, sorting, packing and posting of End Council Tax bills, NNDR bills, Bid bills, Council Tax Reduction and Benefit Letters.
two.1.5) Estimated total value
Value excluding VAT: £710,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
two.2.4) Description of the procurement
Ashfield District Council, Bassetlaw District Council and Mansfield District Council (hereafter 'the Authorities') are seeking tenders from sufficiently experienced and qualified contractors to establish a Services Contract for the provision of services for production, sorting, packing and posting of End Council Tax bills, NNDR bills, Bid bills, Council Tax Reduction and Benefit Letters.
The production, sorting, packing and posting of Year End Council Tax bills, NNDR bills, BID bills, Council Tax Reduction Letters, and benefit letters and enclosures. This to include optional e-billing. A postage guarantee for bills to arrive with households within 3 working days from date of this dispatch date. The service to include inclusion of accompanying letters with some bills dependent on type of bill (e.g empty property letter to go with bills for empty properties and letter advising customers to contact benefits unit where the bill is a result of CTR adjustment). Provision of reconciliation statistics following annual Council Tax billing and daily statistics when required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £710,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2021
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
As above description.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 March 2021
Local time
1:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Nottingham City Council
Nottingham
Country
United Kingdom
Internet address
https://www.nottinghamcity.gov.uk/
six.4.2) Body responsible for mediation procedures
Nottingham City Council
Nottingham
Country
United Kingdom