Scope
Reference
IA3758
Description
The Council will fund the supplier for those individuals who are eligible for planned care packages at:
• MacGregor Tithe (Extra Care Scheme), Hospital Street, Tamworth, B79 7EF
• Chestnut Grange (Extra Care Scheme), All Saints Road, Burton upon Trent, DE14 3HL.
• Tyldesley Court (Retirement Housing Complex), High Street, Burton upon Trent, DE14 1LJ which opens in 2026.
The care commissioned at the sites will be paid on the Authority's extra care hourly rate.
The Authority will not subsidise any care that is delivered outside of the commissioned Care Package throughout the day and night.
The Authority will not provide any additional funding for care delivery that is in addition to the Care Packages of Service Users residing at the Sites.
The Housing Providers of the Sites may fund the delivery of unplanned care and support at the Extra Care Sites with the supplier. This decision has not yet been taken by the Housing Providers at the point the tender is commenced. This service is not in the scope of this Agreement, but there is an expectation that if requested the supplier would enter into a separate agreement for any such service with the Housing Provider.
Residents located at the Sites may approach the supplier to self-fund care packages, social support or housekeeping tasks. Self-funded care packages are not within the scope of this Agreement, but there is an expectation that if requested the supplier would enter into a separate agreement for any such service with Residents.
The supplier must ensure that they develop and maintain a positive and constructive working relationship with the Housing Providers during the term of this Agreement.
There will be one supplier who will deliver planned care and support at all 3 sites: MacGregor Tithe (Extra Care Scheme), Hospital Street, Tamworth, B79 7EF, Chestnut Grange (Extra Care Scheme), All Saints Road, Burton upon Trent, DE14 3HL and Tyldesley Court (Sheltered accommodation), High Street, Burton upon Trent, DE14 1LJ.
Therefore, the advertised value for the total estimated agreement value for planned care and support at the sites will be £3,250,590 - £3,413,119 excluding VAT.
Total value (estimated)
- £3,413,119 excluding VAT
- £4,095,743 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 July 2026 to 5 July 2028
- Possible extension to 5 July 2029
- 3 years
Description of possible extension:
The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028.
At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement.
Options
The right to additional purchases while the contract is valid.
The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028.
At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKG24 - Staffordshire CC
Participation
Legal and financial capacity conditions of participation
Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation.
Technical ability conditions of participation
Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 February 2026, 5:00pm
Tender submission deadline
10 February 2026, 12:00pm
Submission address and any special instructions
Suppliers should register on the Proactis system https://supplierlive.proactisp2p.com
Suppliers will need to Log in and select "Opportunities" then enter the tender reference "IA3758" in the box and select "Search"
All tender documents will be found in the request document section.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 6 January 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Delivery Model | Quality | 60% |
| Staffing | Quality | 40% |
Other information
Description of risks to contract performance
Risk: Annual discretionary fee review
Modification required: Annual discretionary price review to be provided for in Agreement. Pricing schedule to be updated annually to confirm price. The total value of the Agreement will need to account for any potential increase to the budget.
Risk: Increases to Budget
Modification required: To be provided for in Agreement. The total value of the Agreement will need to account for any potential increase to the budget
Risk: Budget reduction
Modification required: Agreement to allow for termination due to funding removal. Pricing annex will be updated annually.
Risk: Supplier failure
May result in having to source services urgently and at short notice. Modification required: Agreement to include relevant termination provisions.
Risk: Increase in demand.
Modification required: To be provided for in Agreement. The total value of the Agreement will need to account for any potential increase to the budget.
Risk: Supplier is not awarded enough care packages to enable the service to be viable.
Modification required: Specification and Agreement to include appropriate termination clauses.
Risk: Local Government Re-organisation means that the Agreement can no longer be operational .
Modification required: May result in having to source care urgently and at short notice. Termination provisions specifically for Local Government Reorganisation to be included in Agreement.
Risk: Housing Provider may no longer allow other care suppliers to deliver within the sites.
Modification required: Agreement to allow for appropriate termination clauses.
Risk: Changes to National Legislation.
Modification required: Modification clauses to be provided for in Agreement. Agreement to allow for appropriate termination clauses.
Risk: Changes to the use of the building by housing provider.
Modification required: Agreement to allow for appropriate termination clauses.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government