Section one: Contracting authority
one.1) Name and addresses
City of Bradford Metropolitan District Council
Britannia House, Hall Ings
Bradford
BD1 1HX
Contact
Allun Preece
Telephone
+44 1274434019
Country
United Kingdom
Region code
UKE41 - Bradford
National registration number
180808262
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103277
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Smart Street Lighting Luminaires
Reference number
EX668
two.1.2) Main CPV code
- 34928500 - Street-lighting equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The provision of street lighting luminaires to be installed as part of the out of scope works on the Smart Street Lighting project.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £840,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34928500 - Street-lighting equipment
two.2.3) Place of performance
NUTS codes
- UKE41 - Bradford
two.2.4) Description of the procurement
The purchase of approx 5200 luminaires for the out of scope works that will be delivered by the Council as part of the £45m Smart Street Lighting Project.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Regulation 32 (2) of the Public Contracts Regulations permits the use of the Negotiated Procedure without prior publication when certain circumstances are met. One such circumstance is
32.—(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication.
(2)(b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:—
(ii)competition is absent for technical reasons,
Reason for award:
Following a competitive tender process, the Smart Street Lighting contract was awarded to Amey OW Ltd. As part of the tender submission bidders were required to provide the luminaires they proposed to use on the contract which were scored in terms of whole life costs as part of the tender evaluation. The specification states that each luminaire type shall be obtained from one manufacturer and that all P Class luminaires must be from one manufacturer and all M Class luminaires must be from one manufacturer.
Amey submitted their tender return with Signify as the luminaire manufacturer for all non-decorative luminaire types as they provided the lowest whole life costs giving the Council the most energy efficient solution.
The majority of the works are being undertaken by Amey although there are elements of work that are deemed out of scope. This is work that the Council has retained control of to limit the risk to the council of escalating costs, for example the replacement of luminaires and lighting columns on back streets, in conservation areas and where the installations would be particularly challenging.
Amey are responsible under the contract to undertake the lighting design for the project and have carried out the designs with Signify luminaires. If another manufacturers luminaires were to be used for the out of scope works this would incur additional costs for re-design and delay the completion of the project which would also reduce the energy savings which are a significant factor in the business case and also potentially affect the Salix interest free borrowing that is partially funding the project.
The Council needs to purchase the luminaries for the out of scope work from Signify to ensure technical compatibility with the rest of the assets in the district and to minimise the number of different luminaires to be held in stock for future maintenance.
Although it is permissible for the Council to purchase the Signify luminaires for the out of scope works through the Amey contract, this would incur additional costs in the form of handling charges etc. whereas purchasing direct from Signify provides better value for money.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Signify Commercial UK Limited
Philips Centre, Guildford Business Park, Guildford
Surrey
GU2 8XG
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £840,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
City of Bradford Metropolitan District Council
1st Floor, Britannia House, Hall Ings
Bradford
BD1 1HX
Country
United Kingdom