Section one: Contracting authority
one.1) Name and addresses
Defra Network eTendering Portal
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Contact
Defra
Telephone
+44 3459335577
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rural Payments Service and associated support services and integration
Reference number
C20303
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Rural Payments Service and associated support services and integration
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £246,850
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of Rural Payments Service and associated support services and integration
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The incumbent supplier holds sole access rights to the IP, as they built, designed, maintain, operate and support the Rural Payments Service platform. However, we are looking to reduce this dependency by moving the service to the cloud in the next financial year, and thereby reducing the sole management splitting it to Defra and a supplier (yet to be agreed as it is subject to a competitive tender process to take effect from July 2024.)
Therefore, it is believed that situations 3, and 4, of the five permissible situations set out in the STA Guidance were met. KITS is the only supplier with the expertise and/or equipment to complete the task (Sole Supplier) due to their knowledge of the platform they built and they hold sole access rights to intellectual or property rights (Property Rights) as they designed, built, maintain, operate and support the Rural Payments Service platform. This is in accordance with Reg 32(2)(iii) the protection of exclusive rights, including intellectual property right.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 October 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Keep IT Simple Ltd
7 Savoy Court, London
London
WC2R 0EX
Telephone
+44 7885112020
Country
United Kingdom
NUTS code
- UKI - London
National registration number
10443621
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £246,850
Total value of the contract/lot: £246,850
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Defra Network eTendering Portal
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs