Section one: Contracting authority
one.1) Name and addresses
Sidney Stringer Multi Academy Trust
2 Primrose Hill Street
Coventry
CV1 5LY
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
Region code
UKG3 - West Midlands
UK Register of Learning Providers (UKPRN number)
06672920
Internet address(es)
Main address
https://www.sidneystringertrust.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Invitation to Tender for the Framework Agreement for Catering Services at Sidney Stringer MAT
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Sidney Stringer MAT has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The contract will be awarded for a three-year duration with the option of two additional, one year extensions.
The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Further details about the Trust & Schools are given later in the document under 'The Schools' section.
Tender Schedule:
Issue of Invitation to Tender - 20/01/2025
Bidding Companies to Visit Sites - Tue 4th - Thur 6th Feb 2025
Clarification Deadline - 26/02/2025
Clarification Return Deadline * - 03/03/2025
Deadline for return of Tender Responses - 07/03/2025 - 3:00pm
Evaluation of Responses - Red Box - w/c 10/03/2025
Presentation by shortlisted bidders - 27/03/2025 (location tbc)
Reference site visits - w/c 31/03/2025
Contract Awarded by - 25/04/2025
Mobilisation Meeting - tbc
Contract Commencement - 01/09/2025
Please direct all tender queries to:
Consultant Contacts:
Dean Douthwaite
dd@redboxcs.com / admin@redboxcs.com
Tel: 07814 138157
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
Sidney Stringer MAT
Primrose Hill Street
Coventry
West Midlands
CV1 5LY
Tel: 02476251756 (Ext. 1012)
Further information about the MAT is available at: https://sidneystringertrust.org.uk/
two.2.4) Description of the procurement
Sidney Stringer MAT School site visits to take place from Tuesday 4th February - Thursday 6th February 2025.
Site visit schedule included in the ITT documentation.
The Sidney Stringer Multi Academy Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The Schools involved are: -
❑ Sidney Stringer Primary School
❑ Radford Primary School
❑ Sidney Stringer Academy
❑ Ernesford Grange
❑ Riverbank Academy
❑ Woodfield Primary School & Secondary School
The Sidney Stringer Multi Academy Trust wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Trust's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Trust's objectives for the new contract are as follows:-
• Pupils are offered well balanced, nutritional and appealing food that is appropriate for individual school settings.
• Meaningful pupil engagement is embedded where feedback is sought, considered and reflected in menus.
• Food is of a high-quality & reasonable in terms of portion sizes.
• The catering provision is inclusive and designed to recognise and meet the individual needs of our pupils such as physical restrictions, dietary and religious requirements.
• The catering provision supports the trusts desire to maximise
sustainability throughout its delivery.
• Catering staff are embedded within the school staffing structure,
modelling school values and complying with policy and regulation.
• Transparency and consistency in the charging of all catering, including hospitality.
• Value for money through achieved and can be evidenced
• Efficient systems for payment, ordering and serving to ensure pupils prevent the possibility of debt and receive the meal of their choice swiftly.
• Hospitality is provided that is suitable for a professional audience.
• Collaborative relationship with supplier which results in professional service delivery.
• A catering service that is well managed and requires minimal involvement from the Trust's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver a customer service focused offer and spend a substantial amount of time on site at the outset to undertake this.
• Investment in the Trust's Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial 3 year contract, year 4 and 5 are optional extensions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2025
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 March 2025
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Please request tender documents from admin@redboxcs.com
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
HG2 8PB
Country
United Kingdom