Section one: Contracting authority
one.1) Name and addresses
Coleg Cambria
Grove Park Road, Wrexham
Wrexham
LL12 7AB
leah-ann.richardson@tenetservices.com
Telephone
+44 77802159658
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coleg Cambria - tender for HR, Payroll, LMS and Recruitment software and services
Reference number
CA13055 - Open FTS
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Coleg Cambria are looking for a supplier(s) to provide HR, Payroll, LMS and/or Recruitment software and services for a 3 year contract commencing 1 August 2024, with the option of 2 x 12 month contract extensions.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 1 - Fully integrated HR, Payroll, Recruitment and LMS systems
Lot No
1
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
- 80420000 - E-learning services
- 79211110 - Payroll management services
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
Lot 1
Fully integrated HR, Payroll, LMS and Recruitment system.
Integrated/shared HR & Payroll database
two.2.5) Award criteria
Cost criterion - Name: Notice is cancelled / Weighting: 100.00%
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Integrated HR, Recruitment & LMS Systems
Lot No
2
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
Lot 2
Integrated HR, Recruitment & LMS Systems
Interface between HR and Payroll / 2 separate systems
two.2.5) Award criteria
Cost criterion - Name: Notice is cancelled / Weighting: 100.00%
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - LMS system
Lot No
3
two.2.2) Additional CPV code(s)
- 80420000 - E-learning services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
Lot 3
LMS system
Standalone with interface to current HR system
two.2.5) Award criteria
Cost criterion - Name: Notice is cancelled / Weighting: 100.00%
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035712
Section five. Award of contract
Contract No
CA13055
Lot No
1
Title
Lot 1 - Fully integrated HR, Payroll, Recruitment and LMS systems
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Contract No
CA13055
Lot No
2
Title
Lot 2 - Integrated HR, Recruitment & LMS Systems
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Contract No
CA13055
Lot No
3
Title
Lot 3 - LMS system
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
Section II.3) – dates refer to the initial contract period and do not include the options of any extensions.
Section IV.3.5) – any dates shown are an estimate.
In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.
The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
six.4) Procedures for review
six.4.1) Review body
Tenet Education Services Ltd
Procurement House Unit 23, Leslie Hough Way, Leslie Hough Way
Salford
M6 6AJ
Telephone
+44 7834518948
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Tenet Education Services Ltd
Procurement House Unit 23, Leslie Hough Way, Leslie Hough Way
Salford
M6 6AJ
Telephone
+44 7834518948
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
six.4.4) Service from which information about the review procedure may be obtained
Tenet Education Services Ltd
Procurement House Unit 23, Leslie Hough Way, Leslie Hough Way
Salford
M6 6AJ
Telephone
+44 7834518948
Country
United Kingdom