Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Contract 2024
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Northern Ireland Housing Executive is responsible for the maintenance of 1453ha of ‘soft’ open space comprising circa 1197ha of grass, 134ha of planted area, 108km of hedges, 130,000 trees and 122ha of ‘hard’ areas (incl. tarmac, concrete, pavior and cobbles).
The NIHE Grounds Maintenance function is a Regional based Client service providing a comprehensive Grounds Maintenance service to the Area Offices in each of the 3 Regions (North, South, and Belfast).
The Housing Executive intends to advertise lot contracts in April 2023 with a view to the award of Contracts by winter of 2023 with a Contract start date of 1st February 2024 in order to continue to deliver it’s (business as usual) Grounds Maintenance service.
The areas covered and approx. annual value of each Lot is as follows:
Lot 1 - Belfast (North, West (Shankill) & Dairyfarm) - £2.2M
Lot 2 - Belfast (South & East / Lisburn & Castlereagh) - £2M
Lot 3 - North (East Area) - £1.2M
Lot 4 - South (North Down & Ards / South Down) - £1.2M
Lot 5 South (South Area) - £1.1M
Lot 6 South (South West Area & Mid Ulster) - £1.1M
The actual value for each Lot shall be subject to the reactive nature of the service.
It is proposed that the contract period will be 2 years with an option to extend for a further period(s) of up to 4 years however this is subject to change at the Contracting Authorities discretion.
The Tender will be advertised using the Open Procedure. Each lot will be awarded to the most economically advantageous tender with an assessment on social value (minimum 10%) additional quality criteria and price. The successful Economic Operators will be required to provide those social value requirements identified as mandatory from 1st September 2021, as per Procurement Policy Note 01/21 - Scoring Social Value.
In order to inform the market of the upcoming opportunities, NIHE will host a Meet the Buyer event on Wednesday 22nd February 2023 at 14.00. The event will be conducted online via the WebEx portal.
If you wish to attend this event please confirm your attendance by email to joseph1.mccluskey@nihe.gov.uk no later than 5pm on Friday 3rd February 2023.
Any economic operator who wishes to attend the event must complete the request for information which will be issued with the event invitation. The information gathered will be used to assess the best approach for the tendering and awarding of the new contracts and assure best value for money across the regions.
All information contained within this PIN such as, the above tender strategy, indicative date of publication of the contract notice, and scope of works is subject to change at the contracting authority’s absolute discretion following feedback obtained from the meet the buyer event and request for information exercise.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 1 - Belfast (North, West (Shankill) & Dairyfarm)
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement is for a Grounds Maintenance service within Belfast North, West (Shankill) & Dairyfarm areas. The scope of the services required may include but may not be limited to:
- Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance)
- Landscaping
- Tree surgery
two.2) Description
two.2.1) Title
Lot 2 - Belfast (South & East / Lisburn & Castlereagh)
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement is for a Grounds Maintenance service within the Belfast South & East / Lisburn & Castlereagh areas. The scope of the services required may include but may not be limited to:
- Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance)
- Landscaping
- Tree surgery
two.2) Description
two.2.1) Title
Lot 3 - North (East Area)
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement is for a Grounds Maintenance service within the East Area. The scope of the services required may include but may not be limited to:
- Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance)
- Landscaping
- Tree surgery
two.2) Description
two.2.1) Title
Lot 4 - South (North Down & Ards / South Down)
Lot No
4
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This requirement is for a Grounds Maintenance service within the North Down & Ards and South Down areas. The scope of the services required may include but may not be limited to:
- Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance)
- Landscaping
- Tree surgery
two.2) Description
two.2.1) Title
Lot 5 South (South Area)
Lot No
5
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement is for a Grounds Maintenance service within the South area. The scope of the services required may include but may not be limited to:
- Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance)
- Landscaping
- Tree surgery
two.2) Description
two.2.1) Title
Lot 6 South (South West Area & Mid Ulster)
Lot No
6
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement is for a Grounds Maintenance service within the South West Area & Mid Ulster areas. The scope of the services required may include but may not be limited to:
- Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance)
- Landscaping
- Tree surgery
two.3) Estimated date of publication of contract notice
1 May 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes