Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
Contact
Keith Munn
Procurement.EducationCorporate@dumgal.gov.uk
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Election printing and post
Reference number
DGCC-00352
two.1.2) Main CPV code
- 79823000 - Printing and delivery services
two.1.3) Type of contract
Services
two.1.4) Short description
Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without “Sample” for Display in polling stations will also be required.
Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections – covering 2 constituencies, Scottish Parliamentary elections – covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print – out with any Scottish Government contract
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79810000 - Printing services
- 79811000 - Digital printing services
- 22821000 - Electoral forms
- 79320000 - Public-opinion polling services
- 72313000 - Data capture services
- 72314000 - Data collection and collation services
- 79820000 - Services related to printing
- 72110000 - Hardware selection consultancy services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without “Sample” for Display in polling stations will also be required.
Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections – covering 2 constituencies, Scottish Parliamentary elections – covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print – out with any Scottish Government contract
two.2.5) Award criteria
Quality criterion - Name: Technical/Quality / Weighting: 90
Price - Weighting: 10
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for an initial four year period with the option of a twelve month extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-021132
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 February 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22808. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are to be delivered by the supplier who is awarded this contract
(SC Ref:711574)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
Country
United Kingdom