Section one: Contracting authority/entity
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Suzanne Toole
Telephone
+44 1316502759
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Current Research Information System
Reference number
NCA31061
two.1.2) Main CPV code
- 48610000 - Database systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement at the time of conclusion of the contract:
Procurement of a Current Research Information System for the management of research outputs and research assessment exercises. Contract for a period of 6 years.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2024/S 000-000000
Section five. Award of contract/concession
Contract No
NCA31061
Title
Current Research Information System
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 August 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Elsevier B.V.
Radarweg 29
Amsterdam
1043NX
Country
Netherlands
NUTS code
- NL - Netherlands
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £366,548
Section six. Complementary information
six.3) Additional information
(SC Ref:820213)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48610000 - Database systems
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
seven.1.4) Description of the procurement:
Procurement of a Current Research Information System for the management of research outputs and research assessment exercises. Contract for a period of 6 years
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£366,548
seven.1.7) Name and address of the contractor/concessionaire
Elsevier B.V.
Radarweg 29
Amsterdam
1043NX
Country
Netherlands
NUTS code
- NL - Netherlands
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Contract Modification to include an additional module to the Current Research Information System for the remainder of the contract term.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Contract Modification for access to the REF 2029 Module within Pure for a period of 4 years’. The Current Research Information System (CRIS) is a critical system for submission to REF (Research Excellence Framework) and supports compliance reporting for UKRI and the annual HESA student and staff returns. The University requires the REF 2029 module to manage REF 2029 submission. The value of the modification to include the REF 2029 module is below 50% and the module cannot be provided by an alternative supplier due to interoperability with the University Current Research Information System and would require substantial duplication in costs to the University.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £366,548
Total contract value after the modifications
Value excluding VAT: £422,637.88