Section one: Contracting authority
one.1) Name and addresses
City of Doncaster Council
Civic Office, Waterdale
Doncaster
DN1 3BU
Contact
Lewis Lindley
Lewis.Lindley@doncaster.gov.uk
Telephone
+44 1302736765
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
182338557
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77223&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77223&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hired Vehicles, Plant Equipment and Portable Buildings
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
The aim of the procurement opportunity is to appoint capable Contractors for the provision of Operated and Non-Operated Plant, Self-drive Vehicles, and Portable Buildings that are required at various locations throughout the City of Doncaster. It is anticipated that the Framework Agreement will have an initial term of two (2) years with the option to extend by a further 4*12-month periods. These provisions are required for the on-going service delivery for the Councils Vehicle and Transport Department and St Leger Homes of Doncaster (SLHD). The successfully appointed contractors will provide a delivery service in-keeping with the Council and SLHD’s need to deliver their services accordingly.
two.1.5) Estimated total value
Value excluding VAT: £3,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 45510000 - Hire of cranes with operator
- 45520000 - Hire of earthmoving equipment with operator
- 60170000 - Hire of passenger transport vehicles with driver
- 60171000 - Hire of passenger cars with driver
- 60172000 - Hire of buses and coaches with driver
- 60181000 - Hire of trucks with driver
- 60182000 - Hire of industrial vehicles with driver
- 60183000 - Hire of vans with driver
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Doncaster
two.2.4) Description of the procurement
The aim of the procurement opportunity is to appoint capable Contractors for the provision of Operated and Non-Operated Plant, Self-drive Vehicles, and Portable Buildings that are required at various locations throughout the City of Doncaster. It is anticipated that the Framework Agreement will have an initial term of two (2) years with the option to extend by a further 4*12-month periods. These provisions are required for the on-going service delivery for the Councils Vehicle and Transport Department and St Leger Homes of Doncaster (SLHD). The successfully appointed contractors will provide a delivery service in-keeping with the Council and SLHD’s need to deliver their services accordingly.
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of hired vehicles, plant equipment and portable buildings, delivered to any location within the Borough as specified at point of order. The Council is looking for suitably equipped companies to supply the items under the following lots: -
• Lot 1 – Operated Plant and Vehicles
• Lot 2 – Non-Operated Plant
• Lot 3 – Self-Drive Vehicles
• Lot 4 – Portable Buildings
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 March 2024
End date
17 March 2030
This contract is subject to renewal
Yes
Description of renewals
The initial period for this Call-off Framework will be two (2) years. There will also be a maximum of four (4) twelve (12) month extensions available to use.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Call-off Framework Agreement that will be established is for the ongoing requirement of Hiring specific items that The City of Doncaster Council and St Leger Homes of Doncaster require frequently to carry out their duties. Having a long standing agreement in place to utilise frees up resource put into the re-establishment of a new agreement every four years.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: six years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Holly Wilson
Civic Office, Waterdale
Doncaster
DN1 3BU
Country
United Kingdom