Scope
Reference
CCBC/VC-FP/AIDT/2025
Description
Conwy Borough Council wishes to appoint an experienced Architect-led Integrated Design Team to take forward a major capital project at Venue Cymru in Llandudno. The primary scope elements for the design team will be a new Culture Hub as an extension to the existing foyer, various refurbishment works in and around existing foyers, and refurbishment of the existing auditorium including replacement of seating and ventilation improvements. The team will include Architect, Services Engineer, Structural Engineer, Theatre Consultant, Access Consultant, Acoustic Consultant and Principal Designer roles for CDM and Building Regulations. Design work is programmed to commence in March 2026.
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKL13 - Conwy and Denbighshire
Participation
Legal and financial capacity conditions of participation
Please see the tender pack for further details.
Technical ability conditions of participation
Please see the tender pack for further details.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 January 2026, 12:00pm
Tender submission deadline
28 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
Welsh
Award decision date (estimated)
16 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Envelope | Quality | 60.00% |
| Fees envelope | Cost | 40.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement has not been undertaken due to the time constraints of the grant funding this project.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355663
Appendix A - Outline Programme
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355664
Appendix B - Indicative Pre-App Scheme
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355665
Appendix C - Upgrade and Improvement Opportunities Report
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355666
Appendix D - Contract Data
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355667
Appendix E - Priced Activity Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355669
Appendix F - Form of Tender & Declarations
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355673
Invitation to Tender (including instructions and specification)
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=356897
VCF Landscaping Scope Mark-Up - illustrating the anticipated scope of landscaping / public realm works
Contracting authority
Conwy County Borough Council
- Public Procurement Organisation Number: PQJH-8668-YMDV
Coed Pella
Colwyn Bay
LL29 0GG
United Kingdom
Email: procurement@conwy.gov.uk
Website: http://www.conwy.gov.uk
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales