Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Contact
Mark Brice
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
Buyer's address
https://bbc.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Rental Services
two.1.2) Main CPV code
- 60100000 - Road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
The BBC tendered for the provision of vehicle rental services. The arrangement will enable the BBC to source rental vehicles through a commercial solution.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £15,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
The provider(s) will have coverage across the UK, in addition to European and international sites.
two.2.4) Description of the procurement
The BBC is tendering the provision of vehicle rental services. The arrangement will enable the BBC to source rental vehicles through a commercial solution covering access to: cars, light commercial vehicles, specialists vehicles, minibuses, buses, and vehicles that are over 3.5 tonnes in weight. BBC staff require access to rental vehicles used for various operational or production reasons. BBC staff are able to hire such vehicles where public transport is not appropriate, in accordance with internal policy.
The BBC is acting on its own behalf, and on behalf of its commercial subsidiaries within BBC Commercial Holdings Limited.
Vehicles will be available for hire via an online booking tool embedded on the BBC intranet, supported by offline support.
The provider(s) will have coverage across the UK, in addition to European and international sites.
NB - the total value of this contract is not committed spend, and is therefore only an expectation of spend that could be made through the contract. The total value includes spend anticipated from the BBC's commercial subsidiaries.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Cost / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The Contract will have an Initial Term of five (5) years from the Service Commencement date.
The Initial Term may be extended at the option of the BBC, in increments of any length of time on any cumulative maximum duration of two (2) calendar years, in total.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004089
Section five. Award of contract
Title
Vehicle Rental Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 December 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ENTERPRISE RENT-A-CAR UK LIMITED
Enterprise House, Vicarage Road, Egham, Surrey, TW20 9FB
Egham
TW20 9FB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £15,000,000
Section six. Complementary information
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales - TCC
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Business and Property Courts of England and Wales – TCC.
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.