Section one: Contracting authority
one.1) Name and addresses
West Northamptonshire Council
One Angel Square, Angel Street, NN1 1ED
Northampton
Contact
Sarah Deyes
procurement@westnorthants.gov.uk
Country
United Kingdom
NUTS code
UKF24 - West Northamptonshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/wnc/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/wnc/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/wnc/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Services Framework - Lot 4 (Out of Hours Services, Monitoring an Maintenance)
Reference number
WNC00000483
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
West Northamptonshire Council has recently awarded a Framework Agreement for Security Services. (FTS ref 2024/S 000-009343). The Council now wishes to appoint a single supplier for the delivery of Lot 4 (Out of Hours Services, Monitoring and Maintenance) after having to abandon the initial award. Lot 4 is for Out of Hours Security Services, Monitoring and Maintenance. 1 supplier to be awarded the contract via Direct award call off. Lot 4 value = £10,320,000. There will be no guarantee of work or volume of work to be given under this framework.Variant bids not offered. The framework started 1st December 2024. The Authority proposes to enter into one (1) contract for Lot 4 for an initial period of 30 months with the preferred Potential Supplier, with an option to extend for a further 12 months making 42 months in total. Tenders must be returned via the Portal. The tender return date is midday on Monday 17th February 2025.
two.1.5) Estimated total value
Value excluding VAT: £10,320,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
West Northamptonshire Council has recently awarded a Framework Agreement for Security Services. (FTS ref 2024/S 000-009343). The Council now wishes to appoint a single supplier for the delivery of Lot 4 (Out of Hours Services, Monitoring and Maintenance) after having to abandon the initial award.West Northamptonshire is in the East Midlands with a population of around 425,700 covering an area of 531.79 sq. miles (1,377.3 km2.) West Northamptonshire Council is committed to protecting staff and both our occupied and vacant estates. Formed in 2021, West Northamptonshire Council is responsible for half of Northamptonshire and covers the former authority areas of Daventry, South Northamptonshire, Northampton, and the responsibilities of Northamptonshire County Council. Its functions include Waste Collection, Regeneration, Museums, Planning, Social Services, Education and Library services. West Northamptonshire Council are inviting the security industry to work on a solution that matches with the organisational THRIVE Ambitions. These Ambitions can be found here: https://www.westnorthants.gov.uk/corporate-plan/our-vision Lot 4 is for Out of Hours Security Services, Monitoring and Maintenance. 1 supplier to be awarded the contract via Direct award call off.Lot 4 value = £10,320,000There will be no guarantee of work or volume of work to be given under this framework.By way of access agreement, this framework is open to current and new Authority customers seeking to utilise the Authority’s frameworks on an independent third-party basis including:• partners and other organisations delegating services and or functions to the Authority;• any city, district, borough or other local authority within the county of Northamptonshire;• any companies or organisations set up by participants in the Authority;• any school, academy, university or other educational establishment within the county of Northamptonshire; and• any Public Body outlined in either Part I or Part II of the Local Authorities (Goods and Services) (Public Bodies) Order 1972. Details of which can be found at http://www.legislation.gov.uk/uksi/1972/853/made.Access to this framework by such bodies shall be solely controlled and managed by the Authority, and the successful Potential Supplier(s) shall not accept any instructions under this framework other than from the Authority.Organisations who wish to award a contract under this framework:• must first sign an access agreement (provided by the Authority’s Procurement Team) and will incur a fee of 0.5% of the services provided under the Framework.• are solely responsible for the management of this framework. The Authority’s Procurement Team will not contract manage on behalf of any organisation calling off the framework;• must award the contract in line with the terms of the framework; • are responsible for issuing a Contract Award Notice via the Contracts Finder and Find a Tender websites (where applicable).Potential Suppliers must be able to promptly provide appropriate evidence of the value of business conducted against the framework at any point during the term of the framework to allow the Authority to calculate rebate values. This data must include:• contract titles and numbers per Organisation accessing the framework;• period covered by the rebate payment; • and value of business on which the rebate is calculated.Variant bids not offered.The framework started 1st December 2024.The Authority proposes to enter into one (1) contract for Lot 4 for an initial period of 30 months with the preferred Potential Supplier, with an option to extend for a further 12 months making 42 months in total. If your organisation wishes to participate in this process, you need to register with In-Tend Portal. You will be unable to take part if you do not register.Please use the link below and follow the instructions on the website: https://in-tendhost.co.uk/wnc/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,320,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
30
This contract is subject to renewal
Yes
Description of renewals
Framework duration for Lot 4 is 42 months. The Authority will enter into one call off contract for Lot 4 for an initial period of 30 months with an option to extend for a further 12 months making 42 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Applicants will be assessed in accordance with the Public Contract Regulations 2015 and as set out in the ITT documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
not applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 February 2025
Local time
12:00pm
Place
Northampton
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand, Holborn, London, WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will observe a minimum ten (10) calendar day standstill period in accordance with the Public Contracts Regulations 2015 following notification of intention to award. The Public Contracts Regulations 2015 set out the potential remedies available to a bidder in the event of a challenge. Proceedings must be brought in accordance with those Regulations including the time period for challenge - usually thirty (30) days from actual or constructive knowledge but which can be extended by the Court in certain circumstances.