Section one: Contracting authority/entity
one.1) Name and addresses
Tendring District Council
Town Hall,Station Road
CLACTON-ON-SEA
CO15 1SE
Contact
Ian Taylor
Telephone
+44 1255686982
Country
United Kingdom
NUTS code
UKH34 - Essex Haven Gateway
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT Notice Intention to award a public contract for urgent Replacement and ongoing Maintenance of Cremators at Weeley Crematorium, Essex
two.1.2) Main CPV code
- 42350000 - Cremators
two.1.3) Type of contract
Supplies
two.1.4) Short description
Urgent Replacement of two cremators due to the unsafe and inoperable condition of the current equipment at Weeley Crematorium, Essex.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,539,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Weeley Crematorium
Colchester Road
Weeley
Essex
CO16 9JP
two.2.4) Description of the procurement
The decommissioning, modification, dismantling, removal and disposal of the two existing cremators and associated redundant plant and equipment.
The purchase and installation of two Cremators , and a for 10 year contract for the maintenance, servicing, inspection, testing and repair of cremators, and associated equipment at Weeley Crematorium, Colchester Road, Weeley, Essex, CO16 9JP.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Award of a contract without prior publication of a call for competition on the UK e-notification service (within the meaning of the Public Contracts Regulations 2015)
• Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
In 2015 two new Cremators were supplied and installed in Weeley Crematorium by a company named ATI Environment UK Ltd, who were also responsible for the on-going maintenance. The supplier went into receivership in March 2020, this left a number of local authorities including Tendring District Council with no service contract, and cremator equipment that had become increasingly unreliable and caught fire on one occasion.
The cremators were temporarily repaired in 2020 however, the current plant has now failed entirely, and an independent engineer's report dated October 2021 has confirmed that the plant cannot be returned to safe use, and both cremators are now unusable. Not only has this had a significant impact on the local community especially during the pandemic, but cremations are having to be undertaken at different venues in East Anglian, some distance from the local authority area. Tendring District Council is suffering a substantial loss of income.
Service delivery, compliance and safety can only be achieved by the urgent replacement of the current cremators brought about by previous supplier failure and not by actions attributable to the authority. The required timeline to run an open or restricted process would incur increased reliance on alternative venues outside of the local authority area, continued loss of income to the authority in addition to period for lead in and implementation of the contract. Market insight has demonstrated that Facultative Technologies (FT) are a leading supplier in a very limited market and have a strong financial standing. In addition, the soft market testing demonstrated FT to be cheaper than their main competitor with shorter lead times, minimizing disruption, with time being of the essence to return to a fully operational service for the benefit of the community and the public purse.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Facultatieve Technologies Limited
Moor Road
Leeds
LS10 2DD
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,539,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom