Contract

One Year Common Close Cleaning Contract with Optional 1+1 Year Annual Extensions up to a maximum contract duration of three years

  • Elderpark Housing Association Limited

F03: Contract award notice

Notice identifier: 2023/S 000-001850

Procurement identifier (OCID): ocds-h6vhtk-037e65

Published 20 January 2023, 1:31pm



Section one: Contracting authority

one.1) Name and addresses

Elderpark Housing Association Limited

65 Golspie Street

Glasgow

g51 3AX

Contact

Jim Fraser

Email

jim.fraser@elderpark.org

Telephone

+44 1414402244

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

http://www.elderpark.org

one.4) Type of the contracting authority

Other type

Registered Social Landlord

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

One Year Common Close Cleaning Contract with Optional 1+1 Year Annual Extensions up to a maximum contract duration of three years

two.1.2) Main CPV code

  • 90910000 - Cleaning services

two.1.3) Type of contract

Services

two.1.4) Short description

The Contract applies to tenement stairs, common close and deck access cleaning to closes belonging to Elderpark Housing Association within Govan, Cessnock, Ibrox and Kinning Park, Glasgow. (See tender Document 1). The Contract term will be for an initial one year period with optional annual 1 year + 1Year extensions upto a maximum contract during of three years overall.

The decision to award the contract extensions will be at the discretion of Elderpark Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Elderpark Housing Association may extend the Contract to additional locations throughout Govan, Cessnock, Ibrox and Kinning Park to take account of any changes to requirements or new stock acquired during the Contract.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £46,339 / Highest offer: £92,203.80 taken into consideration

two.2) Description

two.2.2) Additional CPV code(s)

  • 90911000 - Accommodation, building and window cleaning services
  • 90914000 - Car park cleaning services
  • 90918000 - Bin-cleaning services

two.2.3) Place of performance

NUTS codes
  • UKM82 - Glasgow City
Main site or place of performance

Glasgow, United Kingdom

two.2.4) Description of the procurement

Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Price - Weighting: 70

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

SPD (Scotland) document v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-030959


Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

11 January 2023

five.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Mainline Roadmarking Ltd

Unit 5 37 ORTON PLACE, MOORPARK INDUSTRIAL ESTATE

GLASGOW

G51 2HF

Telephone

+44 1414402829

Country

United Kingdom

NUTS code
  • UKM82 - Glasgow City
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £46,339 / Highest offer: £92,203.80 taken into consideration


Section six. Complementary information

six.3) Additional information

SPD (Scotland) document v1.2_0, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology;

0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified.

1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.

5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Elderpark Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C.

(SC Ref:719808)

six.4) Procedures for review

six.4.1) Review body

Glasgow Sheriff Court and Justice of the Peace Court

Glasgow

Country

United Kingdom