Section one: Contracting entity
one.1) Name and addresses
Shetland Islands Council (Utilities)
8 North Ness Business Park
Lerwick
ZE1 0LZ
Contact
Colin Black
contract.admin@shetland.gov.uk
Telephone
+44 1595744595
Country
United Kingdom
NUTS code
UKM66 - Shetland Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA27103
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Port of Sullom Voe Marine Infrastructure Maintenance Contract 2022
two.1.2) Main CPV code
- 45442120 - Painting and protective-coating work of structures
two.1.3) Type of contract
Works
two.1.4) Short description
All Permanent and Temporary Works in connection with the maintenance of marine infrastructure at the Port of Sullom Voe, Shetland, comprising of the painting of structural steelwork, steel piles and ancillary items including work in tidal conditions together with other sundry repairs to steelwork, concrete repairs, timber fendering, replacement of cathodic protection anodes, replacement of cable trays, minor electrical work and similar.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 45223200 - Structural works
- 45244200 - Jetties
- 71314000 - Energy and related services
two.2.3) Place of performance
NUTS codes
- UKM66 - Shetland Islands
Main site or place of performance
Sullom Voe, Shetland and as required by the Contracting Authority.
two.2.4) Description of the procurement
The type of contract to be awarded is a works contract.
The Contracting Authority is using a Restricted Procedure under the Utilities Contracts (Scotland) Regulations 2016.
The estimated total contract value for the provision of the required services over the potential maximum term of five years is 7,500,000 GBP.
The tendering procedure being followed is a restricted procedure with a view to identifying five tenderers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Options for renewal are detailed in the Invitation to Tender.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As per the response to the Single Procurement Document (SPD) (Scotland) and the related Single Procurement Document Briefing Document.
The five highest scoring economic operators at the Stage 1 will be invited to submit a tender.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Economic operators must include up to date financial information that confirms the tenderer's financial capacity to fulfil the terms of the contract. Audited accounts and bank references are the preferred evidence but other relevant financial documents and data can be supplied by tenderers that do not hold company status.
Minimum level(s) of standards possibly required
Three years accounts and business reports for the contracting entity;
A current bank reference report at a minimum value of 1,000,000 GBP;
Evidence of current Employers and Public Liability Insurances to the minimum extent of 10,000,000 GBP and 5,000,000 GBP respectively;
Evidence of Professional Indemnity Insurance at a minimum of 1,000,000 GBP.
The Contracting Authority will carry out an Equifax check where a Bank Reference cannot be obtained and this will form part of the economic and financial evaluation of economic operators.
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C.1.2 of the Single Procurement Document (SPD) (Scotland): economic operators will be required to provide examples that demonstrate that they have the relevant experience to deliver the works as described in Section 5 of the SPD Briefing Document.
Minimum level(s) of standards possibly required
As described in the Single Procurement Document (SPD) Briefing Document.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Monthly in arrears
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Joint and several liability
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 February 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note that it is an essential requirement of the procurement process that Tenderers fully complete and submit a satisfactory Single Procurement Document (SPD) (Scotland) and satisfy all requirements specified or referred to in the Contract Notice and Procurement Documents.
111.1.2 - Economic operators who do not obtain a satisfactory financial evaluation may not be considered for contract award.
The UK has left the EU and the transition period after EU came to an end on 31 December 2020. From 1 January 2021, relevant references to the EU and EU procurement legislation will either be updated or removed from the Public Contracts Scotland site where appropriate. This will be an ongoing process.
Despite the reference to the EU Directives embedded in the header of the Contract Notice, the EU Directives do not apply to this procurement.
The Contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
111.1.2 - A Bank Reference Mandate Form is included for completion by economic operators where a Bank Reference is not submitted direct by the economic operator.
The Council will carry out an Equifax check where a Bank Reference cannot be obtained and this will form part of the economic and financial evaluation of economic operators.
The annual and total contract values described in the documents and contract notice are estimated and therefore subject to change. Works are scheduled to meet the changing needs of the employer and terminal operator.
For the avoidance of doubt Tenders are not required for Stage 1, the selection stage. The draft Invitation to Tender documents are for information only and will be distributed in final form to those economic operators who are to be invited to tender at Stage 2 of the procedure.
V1.4.1 - Review body. The review body noted is Lerwick Sheriff Court but economic operators should contact the Contracting Authority in the first instance if any issue needs to be addressed. The court may be contacted where legal proceedings are contemplated.
11.2.7 - 36 months refers to the initial contract period.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=669551.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Community Benefits have been considered and none identified that are appropriate for the contract proposed.
(SC Ref:669551)
six.4) Procedures for review
six.4.1) Review body
Lerwick Sheriff Court
King Erik Street
Lerwick
ZE1 0HD
Country
United Kingdom