Scope
Reference
NRW59833
Description
Natural Resources Wales is seeking to award a framework agreement for the provision of Forest Surveys across Wales.
Natural Resources Wales (NRW) owns and manages approximately 135,000 hectares of land in Wales, ranging from national nature reserves to commercial forests and flood assets. The purpose of the requirement is to provide a range of forest surveys throughout the year. The need for accurate data is essential. We require metrics for evidence (e.g. Audit and certification) and for timber sale purposes. The accuracy of the data collected and confidence in the method used (following UK standards) is key for the downstream use of these metrics, e.g. for sale, valuation or audit purposes.
Further information in relation to the requirement is detailed within the Tender documentation.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 77200000 - Forestry services
- 03000000 - Agricultural, farming, fishing, forestry and related products
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
The framework is split into two lots:
LOT A - Crop Survey (Clearfells & Pre-thin) & Crop Attribute Survey
LOT B - Tree Planting Density Survey
There are no restrictions as to how many lots a supplier can bid for. Suppliers will be invited to bid for all 8 of the geographical areas across Wales for each lot (detailed below) with a chance of being awarded up to a maximum of 5 areas:
North East
North West
Mid North
Mid South
South West (West)
South West (East)
South Central
South East
Please see Invitation to Tender documentation for further information.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot A. Crop Survey (Clearfells & Pre-thin) & Crop Attribute Survey
Description
Description: Crop Survey (Clearfells & Pre-thin) & Crop Attribute Survey
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
The anticipated duration of the framework agreement will be 4 years
2 years with the option to extend for a further 12 x 12 months.
There will be no option to extend once the 4 years has come to an end
The decision on whether to use the above options will be at NRW's discretion.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot B. Tree Planting Density Survey
Description
Description: Tree Planting Density Survey
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
The anticipated duration of the framework agreement will be 4 years
2 years with the option to extend for a further 12 x 12 months.
There will be no option to extend once the 4 years has come to an end
The decision on whether to use the above options will be at NRW's discretion
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework is for the provision of Forest Surveys. The framework will operate in the following way:
NRW will appoint a maximum of 3 suppliers per lot and per geographcial area to this framework. Each supplier will be ranked in order first, second and third. Tenderers will be ranked according to a predetermined scoring matrix as set out in the Invitation to Tender documentation.
Work will be directly awarded according to the rates of the framework, to the first ranked supplier in the framework. If the highest ranked supplier has difficulty supplying the work they must decline the offer (usually within 2 days), the work will then be offered to the second ranked supplier, and if they decline, the third. This will be done where NRW deem it appropriate, inclusive of but not limited to the following: -
• The primary supplier not having the capacity, resource or time to deliver the requirement
• The primary supplier frequently fails to deliver in line with the framework
• There is a conflict of interest between the primary supplier and the stakeholders involved
• There is a need to increase the skill, knowledge and experience to benefit NRW in future
The ranking of the suppliers will be subject to a monthly review based on key performance indicators. If the highest-ranking supplier does not meet the standards expected by NRW for the duration of the contract, NRW reserve the right to terminate your contract.
In the event that none of the suppliers in a particular lot is able to carry out the work required, NRW reserve the right to approach suppliers in neighbouring lots for their availability to carry out the work.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot A. Crop Survey (Clearfells & Pre-thin) & Crop Attribute Survey
Lot B. Tree Planting Density Survey
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 February 2026, 1:00pm
Tender submission deadline
17 February 2026, 1:00pm
Submission address and any special instructions
All documents are available on Bravo eTender Wales:
https://etenderwales.ukp.app.jaggaer.com/go/34048621019B9DC78D0C
For any support in submitting
your tender response please contact the eTendering helpdesk on 08003684852 or at help@bravosolution.co.uk
A supplier briefing event is planned for FRIDAY 16th JANUARY 2026 at 10:00 hrs via Microsoft Teams as a continuation of previous market engagement. The purpose of this event is to ensure all interested parties have access to the presentation information.
Please confirm your attendance by no later than Thursday 15th January at 11:00 via the e tendering messaging portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
23 March 2026
Award criteria
Lot A. Crop Survey (Clearfells & Pre-thin) & Crop Attribute Survey
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 50.00% |
| Price | Price |
Price | 50.00% |
Lot B. Tree Planting Density Survey
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 50.00% |
| Price | Price |
Price | 50.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Natural Resources Wales
- Public Procurement Organisation Number: PBBR-3628-MPRN
Welsh Government Offices Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Contact name: Sarah Ryan
Email: sarah.ryan@cyfoethnaturiolcymru.gov.uk
Website: http://naturalresourceswales.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales