Section one: Contracting authority
one.1) Name and addresses
Senedd Cymru / Welsh Parliament
Senedd Cymru / Welsh Parliament, Ty Hywel, Cardiff Bay
Cardiff
CF99 1SN
Contact
Alexander Dalton
Telephone
+44 3002006265
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
www.senedd.wales.org/abthome/abt-procurement.htm
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Devolved Legislation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corporate Branding and Merchandise
Reference number
1214
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Senedd is looking to procure a supplier/s to deliver our corporate branding and merchandise needs. The contract period will be for 4 years from award of contract, with an option to extend for a further year at the commissions discretion. This competition will be managed in two lots enabling suppliers to bid for one or both contracts. Lot 1 – Corporate Branding Lot 2 – Merchandise
two.1.5) Estimated total value
Value excluding VAT: £190,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Corporate Branding
Lot No
1
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Wales
two.2.4) Description of the procurement
The Senedd traditionally has a presence at a range of corporate events of varying sizes, these include the Urdd Eisteddfod, Royal Welsh, and National Eisteddfod for Wales. The Senedd may also procure under this framework services to deliver specific strategic events on the Senedd estate and across Wales.
These events aim to engage audiences in communities across Wales, increase interest in, and understanding of the Senedd and the Welsh Youth Parliament’s (WYP) work, whilst increasing brand awareness.
In these instances, corporate branding would be needed to support our work at these events. Dependent on the nature of the event, services could include but would not be limited to supplying and fitting high quality external branding and internal dressing for an exhibition stand, procuring physical structures which could include organising ground rent, lighting, flooring, wiring, decking, internal event furniture, producing branded banners, wall/window vinyls, 3D signs, branded interactive activities and information boards.
We are looking to award the contract to an organisation who can supply and fit a physical solution on to which our corporate identity can be applied. In most instances the corporate design will be supplied by our in-house designers, but suppliers could be asked to draw up designs occasionally by following our brand guidelines.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract period will be for 4 years from award of contract, with an option to extend for a further year at the commissions discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Merchandise
Lot No
2
two.2.2) Additional CPV code(s)
- 79342200 - Promotional services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Wales
two.2.4) Description of the procurement
The Senedd uses merchandise as part of its efforts to engage with the people of Wales and raise awareness of its work, which also includes the work of the Welsh Youth Parliament. Items procured have previously included pens, pencils, tote bags, lanyards, water bottles, draw string bags, ponchos, sunglasses, t-shirts, hoodies and rucksacks. Services could include but would not be limited to the items listed above.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract period will be for 4 years from award of contract, with an option to extend for a further year at the commissions discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As outlined in the Procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
10:00am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 February 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Estimated notice will be published for the renewal of this contract in December 2026 unless extension is applied then December 2027.
six.3) Additional information
Suppliers will need to be registered on the Bravo Solution portal in order to obtain the Pre-Qualification Questionnaire (PQQ) and view the supporting Procurement documents. If you are not already registered you can register by going to www.etenderwales.bravosolution.co.uk. It is free to register on this portal. Once registered:-
- Click the 'Open Access PQQs' link
- Click on the relevant PQQ to access the content (pqq_33230 - Corporate Branding and Merchandise
)
- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page. This will move the PQQ into your 'My PQQs' page
- Click on the PQQ code. You can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box
- You can now choose to 'Reply' to the PQQ and submit your response
Please note that the Procurement documents will be uploaded into the 'Supplier Attachments' area under 'Settings' for all suppliers to view.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116046
(WA Ref:116046)
The buyer considers that this contract is suitable for consortia.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117816
(WA Ref:117816)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom