Section one: Contracting authority
one.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road
Southampton
SO147LY
Contact
Callum Lee
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Postage and print revenues and benefit services
Reference number
SCC-SMS-0905
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Statutory postage and print and ebilling of council tax, business rates and benefit letters
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,300,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Secure receipt and autoprocessing of data files
Production of file receipting MI & automated distribution via
Data-streaming (creating separate files for unique fulfilment
requirements)
Printing and enclosing services
Mailing Services via approved mailing providers
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
option to extend for a
further 12 + 12 month
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Under the Crown Commercial Service (CCS) G-Cloud 14 framework, contracting authorities are permitted to make a direct award without running a further competition, provided that the chosen supplier meets the requirements and offers the most suitable solution. This is in line with the framework rules, which allow buyers to search the Digital Marketplace and select a supplier whose service best meets their needs.
In this case, a search was conducted on G-Cloud 14 using the term "Postage and Print Services", which reflects the specific requirement. The search results returned only one supplier offering this service.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Capita Business Services Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02299747
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,300,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Procurement Review Body London
London
Country
United Kingdom