Section one: Contracting authority
one.1) Name and addresses
DEPARTMENT FOR INFRASTRUCTURE
CLARENCE COURT,10-18 ADELAIDE STREET
BELFAST
BT28GB
Country
United Kingdom
NUTS code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfI TRAM - Supply, Delivery and Installation of 4 No Static Hot Boxes
Reference number
CfT 4999381
two.1.2) Main CPV code
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.1.3) Type of contract
Supplies
two.1.4) Short description
DfI TRAM has a requirement for the supply, delivery and installation of 4 No kerosene heated Static Hot Box
bulk asphalt containers.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £167,435
two.2) Description
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The department require 4 hot boxes for the storage of bitmac which is a vital road surfacing material. The use of static hot boxes avoid time and resources being wasted by staff driving to and from the quarry each day
two.2.5) Award criteria
Quality criterion - Name: Mandatory Requirements / Weighting: Pass/Fail
Price - Weighting: 100
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-028461
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Proteus Equipment Limited
Bury
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
02087313
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
N.D. Brown Ltd
Wolverhampton
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
01471913
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £167,435
Total value of the contract/lot: £167,435
Section six. Complementary information
six.3) Additional information
The Open procedure was discontinued as no suitable bids were received. As permitted by Reg 32(2)(a) of the Public Contracts Regulations 2015 the Contracting Authority moved to the negotiated procedure without prior publication. All Economic Operators that passed the Selection Stage of the Open procedure were invited to take part in the negotiated procedure which resulted in contracts being awarded to two Contractors in order to fulfil the requirement in full.
The overall Contract award value is split between the 2 Contractors as follows
Proteus Equipment Limited £128,535.00
ND Brown Ltd £38,900.00
Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
Belfast
Country
United Kingdom