Section one: Contracting authority/entity
one.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Rd
IPSWICH
IP12BX
Contact
Martin Jennings
martin.jennings@suffolk.gov.uk
Telephone
+44 1473260450
Country
United Kingdom
Region code
UKH14 - Suffolk
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Intelligent Transport System Service
Reference number
CD1383
two.1.2) Main CPV code
- 50232000 - Maintenance services of public-lighting installations and traffic lights
two.1.3) Type of contract
Services
two.1.4) Short description
The Council currently has a Highways Services contract with Kier Integrated Services which commenced in October 2013. As part of the contract the Intelligent Transport System maintenance and service has been subcontracted to Swarco UK formerly Dynniq UK, for the whole duration of the contract following on from the previous contract through which they also delivered this service to the Council.
The Council intends to continue the existing service with Swarco UK for the provision of an intelligent transport system maintenance service for Suffolk's existing ITS portfolio which has been implemented and operates using Swarco proprietary systems and equipment.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £15,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34923000 - Road traffic-control equipment
- 34924000 - Variable message signs
- 34970000 - Traffic-monitoring equipment
- 34996000 - Control, safety or signalling equipment for roads
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
The activity will mainly take place in Suffolk but could also occur within the East of England region
two.2.4) Description of the procurement
The maintenance and upkeep of the existing ITS system in Suffolk including but not limited to the following. Fault and Asset Management, Compatible Materials, Equipment and Parts, Emergency and Fault Service, Periodic Inspection, Optical Maintenance, Fault Reporting by the Public, General Maintenance and New and Replacement Installations.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Swarco UK (formerly Dynniq UK) have been successfully delivering the service since 2001. The service has involved Fault and Asset Management, Compatible Materials, Equipment and Parts, Emergency and Fault Service, Periodic Inspection, Optical Maintenance, Fault Reporting by the Public, General Maintenance and New and Replacement Installations.
Suffolk County Council has determined that no other organisation can provide this service and therefore that there is no competitive market because of the need for compatibility with the existing systems including our urban traffic management and control system along with ninety nine percent of our existing ITS assets being Swarco UK equipment. As such, Suffolk has decided to commence a negotiation directly with Swarco to enter into a new agreement, on largely the same terms as the previously procured contract, and intends to finalise such negotiations later this year.
Whilst Suffolk CC is confident that its analysis of these circumstances is correct, it remains committed to meeting its public procurement obligations and, in particular, its commitments to transparency and equal treatment. It is therefore filing this notice to ensure that no other service provider believes it could in fact meet the requirements as described above. If you do believe you can, then please contact us via martin.jennings@suffolk.gov.uk for a more detailed discussion.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CD1383
Title
Intelligent Transport System Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 January 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
SWARCO UK LIMITED
Hemmel Hempstead
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
Companies House
02754698
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £15,000,000
Total value of the contract/lot/concession: £15,000,000
Section six. Complementary information
six.3) Additional information
Suffolk County Council reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Regulation 32 of the public contracts Regulations 2015 (or such similar provisions as shall be in force in England & Wales at that time).
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly