Section one: Contracting authority
one.1) Name and addresses
MID AND EAST ANTRIM BOROUGH COUNCIL
The Braid Ballymena Town Hall,1-29 Bridge Street
BALLYMENA
BT435EJ
Contact
Procurement Team MEA
Procurement@midandeastantrim.gov.uk
Telephone
+44 2825633165
Country
United Kingdom
NUTS code
UKN0F - Mid and East Antrim
Internet address(es)
Main address
https://www.midandeastantrim.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SELECT LIST FOR FLEET REPAIRS, PARTS AND SPARES TO SMALL VEHICLES, LARGE VEHICLES, SWEEPER VEHICLES, PLANT AND MACHINERY
Reference number
T386/AD
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Small Vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
Main site or place of performance
Lot 1 - Carrickfergus Depot
Sullatober Depot
10 Marshallstown Road
Carrickfergus
BT389DE
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Small vehicles & vans
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2 x 12 months extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Large Vehicles
Lot No
2
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Large Vehicles
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2 x 12 months extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Sweeper Vehicles
Lot No
3
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Sweeper Vehicles
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Plant and Machinery
Lot No
4
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Plant and Machinery
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2x12 months extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Mid and East Antrim
Ballymena
Country
United Kingdom