Section one: Contracting authority/entity
one.1) Name and addresses
Britten Pears Arts
Snape Maltings Concert Hall
Saxmundham
IP17 1SP
Contact
Ken Baines
Telephone
+44 7970161832
Country
United Kingdom
Region code
UKH14 - Suffolk
Companies House
00980281
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning and Heritage Consultancy
two.1.2) Main CPV code
- 71240000 - Architectural, engineering and planning services
two.1.3) Type of contract
Services
two.1.4) Short description
Planning and Heritage Consultancy services RIBA Stages 0 - 7
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-037985
Section seven. Changes
seven.1) Information to be changed or added
seven.2) Other additional information
Tender Clarification Number 3
Q1. Would it be acceptable to BPA to have separate appointments for heritage and planning services?
A1. We already have multiple other disciplines and therefore wish to appoint this as one not splitting the responsibilities.
Q2.The Link in Appendix B1 is a link to the CIC scope of services not the CIC Consultants Contract Conditions. Could you please confirm this is intended to refer to the CIC Consultants Contract Conditions first edition 2007 or the CIC Consultants Contract Conditions second edition 2011?
A2. Major works second edition
Q3.Section 8 of the Invitation to Tender asks for EL, PL and PI Insurances of £10m each. For heritage and planning services of this type and scale, £5m is the usual maximum requirement. Can you please confirm that £5m would be acceptable?
A3. PI requirement is set at £10M and we are not looking to reduce it.
Q4.Other than the Conservation Area Appraisal, is there a Conservation Plan or other existing report which details the history and significance of the site, or will it be necessary for this to be produced from scratch by the heritage consultant?
A4. Historic England undertook a review and provided a site list entry for multiple buildings at Snape Maltings in May 2022 detailing the history and significance of the buildings on the site.
Q5. Is there a survey of land uses across the site?
A5. Previous plans were prepared showing land use and will be made available post appointment for reference but these are likely to need updating.
Q6.The Scope of Services requires planning and heritage input up to RIBA Stage 7, however the scope and number of planning/listed building consent conditions is not yet known, and nor do we know how many 'subsequent necessary further discharges' [item 7.2] (i.e. amendment applications) might be required. Would it therefore be acceptable to provide an estimate for our input from RIBA 4 onwards, based on our experience of similar projects? Alternatively, could we agree a cap on the number of condition and amendment submissions for pricing purposes?
A6. Experience should allow the tenderers to assess the likely requirements. We are seeking fixed price submissions and not looking to impose caps or defined numbers on amendments or submissions.
Q7. How much notice do you need, if one of us would like to visit the site (and will it be possible to access areas affected by the proposals which are not publicly accessible?
A7. You will appreciate multiple visits on going so please contact directly to confirm a date / time available. We will be able to facilitate access to multiple areas if not in use on the day.