Section one: Contracting authority
one.1) Name and addresses
Chigwell Parish Council
Hainault Road
CHIGWELL
IG76QZ
Contact
Olga Linkeviciene
olga.linkeviciene@chigwellparishcouncil.gov.uk
Telephone
+44 2085014275
Country
United Kingdom
NUTS code
UKH35 - West Essex
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.chigwellparishcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tree Works Spring 2024 for Chigwell Parish Council
Reference number
CPC012024
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
• To comply with the requirements and complete the remedial tree works as detailed in the attached Schedule of Works.
two.1.5) Estimated total value
Value excluding VAT: £40,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Chigwell
Essex
IG7
The locations specified in the tender specification.
two.2.4) Description of the procurement
Tree pruning, tree cutting, tree clearing, hedge cutting / pruning, crown reduction, tree removal (felling, sectional, dismantling), crane assisted tree removals, stump removal, stump chemical treatment, associated waste removal, large shrub removal, laying of large offcuts at specified locations in Chigwell to limit verge parking
two.2.5) Award criteria
Quality criterion - Name: QUALIFIED / Weighting: HIGH
Quality criterion - Name: EXPERIENCED / Weighting: HIGH
Quality criterion - Name: DELIVERY CONDITION SUCH AS DATE, PROCESS AND PERIOD / Weighting: HIGH
Quality criterion - Name: Technical merit / Weighting: HIGH
Quality criterion - Name: Environmental characteristics and compliance with existing biodiversity proposals / Weighting: HIGH
Quality criterion - Name: AFTER-SALES SERVICE AND TECHNICAL ASSISTANCE / Weighting: HIGH
Quality criterion - Name: AESTHETIC AND FUNCTIONAL CHARACTERISTICS / Weighting: HIGH
Cost criterion - Name: to appoint the top scoring tenders to the Contract on a MEAT basis / Weighting: MEDIUM
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 February 2024
End date
31 March 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
For this purpose the Council has identified its requirement to establish a Contract, appointing suitably qualified and experienced Contractors. Service delivery will be required to undertake identified planned remedial arboricultural services relating to specific and mapped trees and shrubs which fall under the Council's responsibility of Chigwell Parish Council. These works are details in the Schedule of Works
three.1.2) Economic and financial standing
List and brief description of selection criteria
It is the Council's intention to appoint the top scoring tenderer to the Contract (subject to sufficient tenders being received) on a MEAT (Most Economically Advantageous Tender) rather than cost basis alone. The award criteria and their weighting are notified to the tenderers within the tender documentation. The Council reserves the right to appoint one or two suppliers should the Council not receive a sufficient number of acceptable tenders
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Suppliers also need to be aware of The Local Government (Transparency Requirements) (England) Regulations 2015, as these regulations require additional contracting information to be published beyond the legislative requirements of the Public Contracts Regulations 2015. Suppliers should also be aware that information from a tender may be disclosed in the future under the Freedom of Information Act. This gives anyone, including competitors, the general right to see the information held by public authorities - including the information in a tender. Suppliers should not include or clearly indicate any information which is commercially confidential.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 January 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 February 2024
Local time
1:00pm
Place
at Chigwell Parish Council Offices, Hainault Road, Chigwell, IG7 QZ
Information about authorised persons and opening procedure
In line with the adopted Financial Regulations of Chigwell Parish Council, all tenders must be addressed to the Clerk in the ordinary course of post. Each tendering firm shall be supplied with a specifically marked envelope in which the tender is to be sealed and remain sealed until the prescribed date for opening tenders for that contract. All sealed tenders shall be opened at the same time on the prescribed date by the Clerk in the presence of at least three members of the council. Any invitation to tender issued under this regulation shall be subject to Standing Orders 18 and shall refer to the terms of the Bribery Act 2010.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
CHIGWELL PARISH COUNCIL
Hainault Road
Chigwell
IG7 6QZ
accounts@chigwellparishcouncil.gov.uk
Telephone
+44 2085014275
Country
United Kingdom