Section one: Contracting authority
one.1) Name and addresses
Bath and North East Somerset Council
Guildhall, High Street
Bath
BA1 5AW
Contact
Ms Emma Turner
Country
United Kingdom
NUTS code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Voice Network Maintenance, Support and Software Assurance and SIP Trunk Connectivity
Reference number
DN591330
two.1.2) Main CPV code
- 32500000 - Telecommunications equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council wishes to establish a single provider Contract for the provision of Voice Network Maintenance, Support and Software Assurance with Optional Goods and Services as well as a single provider contract for the provision of SIP Trunk Connectivity under the Open Procedure. The Council is managing this procurement in accordance with the Public Contracts Regulations.
This is a services and optional goods Contract being procured under the Open procedure.
This Contract will be split into 3 lots. Lot 1 and 2 must be awarded to the same supplier. Lot 3 can be awarded independently.
Suppliers are encouraged to bid for all Lots they are able to meet the requirement for. Each section has headings for LOT 1,2 and 3.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers are encouraged to bid for all Lots they are able to meet the requirement for. Each section has headings for LOT 1,2 and 3.
Lot 1 and 2 must be awarded to the same supplier. Lot 3 can be an independent supplier or the same as Lot 1 and 2.
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 32500000 - Telecommunications equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
two.2.4) Description of the procurement
The core Bath & North East Somerset Council cluster, plus peripheral applications referred to in Section 1.1 of this document. v9 MiVB estate with MiCollab, MiCC, Trunking Gateways and Teleworker Gateways.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £157,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 32500000 - Telecommunications equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
two.2.4) Description of the procurement
The extended HCRG Care Group cluster also referred to in Section 1.1 of this document. v8 MiVB estate with MiCollab NuPoint and utilising the B&NES Trunking Gateways.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £70,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2023
This contract is subject to renewal
Yes
Description of renewals
4 x 12 month extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 32500000 - Telecommunications equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
two.2.4) Description of the procurement
Resilient and load balanced SIP Trunk routing to The Council’s SIP Trunking Gateway, Mitel MiVoice Border Gateway (MBG). DDI’s and outgoing calls within the range are utilised across LOTS 1 & 2 and free inclusive minutes are part of the current contracted agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £172,355
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions are available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
9:30am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Bath and North East Somerset Council
Bath
Country
United Kingdom