Section one: Contracting authority
one.1) Name and addresses
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Contact
Procurement
Telephone
+44 1743252992
Country
United Kingdom
NUTS code
UKG22 - Shropshire CC
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Ice-cream-and-similar-products./7497N62CBP
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/7497N62CBP
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.delta-esourcing.com/tenders/UK-title/7497N62CBP
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DMCV 010 - The Supply of Ice Cream to Theatre Severn, Shrewsbury
Reference number
DMCV 010
two.1.2) Main CPV code
- 15555000 - Ice cream and similar products
two.1.3) Type of contract
Supplies
two.1.4) Short description
To supply Theatre Severn with regular deliveries of required ice cream stock at reasonable and fair prices to be sold to audiences at Theatre Severn. To support the team selling the goods through equipment, maintenance and a point of sale.
The contract will be for an initial period of 3 years commencing on the 1st April 2021 with the option to extend for a further period of up to 2 years.
two.1.5) Estimated total value
Value excluding VAT: £225,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
two.2.3) Place of performance
NUTS codes
- UKG22 - Shropshire CC
Main site or place of performance
Shropshire CC
two.2.4) Description of the procurement
To supply Theatre Severn with regular deliveries of required ice cream stock at reasonable and fair prices to be sold to audiences at Theatre Severn. To support the team selling the goods through equipment, maintenance and a point of sale.
Essential requirements:
•Reasonable range of ice creams at competitive prices
•Price marked /RRP items not accepted
•Easy ordering system
•Delivery at least twice a week.
•Customer care and support, personal connection with account manager and area managers - fair and loyal customer service
•Speed of response and problem solving
•Ability to change orders if incorrect providing prompt credit notes
•To be within easy and immediate contact
•To keep us up to date with new products, changes in pricing etc
•Regular discounts/offers and promotions on stock
•Alternative products if original stock item ordered is not available and delivery
•of original product item as soon as its back in stock
•To be able to provide Public Liability Insurance Certificate
•To abide by Shropshire Council’s payment terms of 30 days
Desirable:
•The same delivery drivers each week to build up a better relationship so that there is more trust with deliveries
•Same day/Next day delivery
•To provide appropriate equipment and fittings
•To provide point of sales materials, information etc free of charge where practical
•Advice on pricing
•Set delivery times (between 2 hour time frame)
•Advice on popular brands
•Invoice to be provided with delivery
The contract will be for an initial period of 3 years commencing on the 1st April 2021 with the option to extend for a further period of up to 2 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £225,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial period of 3 years commencing on the 1st April 2021 with the option to extend for a further period of up to 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Estimated value is £135,000 for 3 years - £225,000 for 3 years with the 2 year extension
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see tender documentation.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please see tender documentation.
Minimum level(s) of standards possibly required
Please see tender documentation.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please see tender documentation.
Minimum level(s) of standards possibly required
Please see tender documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see tender documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 February 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 February 2021
Local time
12:00pm
Place
Shrewsbury
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Ice-cream-and-similar-products./7497N62CBP
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7497N62CBP
GO Reference: GO-2021127-PRO-17702491
six.4) Procedures for review
six.4.1) Review body
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Telephone
+44 1743252992
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
Telephone
+44 1743252992
Country
United Kingdom