Section one: Contracting authority
one.1) Name and addresses
East Sussex Fire Authority
Amberley Block, Church Lane
LEWES
BN7 2DZ
Contact
Glenn Johnston
Telephone
+44 01323462206
Country
United Kingdom
NUTS code
UKJ - South East (England)
National registration number
N/A
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/39167
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42557&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42557&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Appliance Bay Doors
Reference number
ESFA0222
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of servicing, maintenance, repair and the full renewal of the appliance bay doors on our fire stations along with a few similar type doors on workshops and similar structure. This contract will be let to support our Estates Department.
It will require ad-hoc emergency attendance at any time of the day or night throughout the year. In certain circumstances, the successful supplier will have to have an engineer on site within 3 hours of being called out.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
East Sussex and Brighton and Hove
two.2.4) Description of the procurement
East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of servicing, maintenance, repair and the full renewal of the appliance bay doors on our fire stations along with a few similar type doors on workshops and similar structure. This contract will be let to support our Estates Department.
It will require ad-hoc emergency attendance at any time of the day or night throughout the year. In certain circumstances, the successful supplier will have to have an engineer on site within 3 hours of being called out.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract spend varies annually as along with the core maintenance and repair, it is impacted by and dependent on, the number of doors we may be able to replace when funding allows. Annual spend with the successful supplier could vary considerably. Contract value is a best estimate based on the last three years spend but could be higher or lower during the term of this contract.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Already are, or be able to become so by contract start, a Registered Approved Supplier of both Hormann and Indupart Doors.
Our Estate was all Hormann doors prior to the current contract but we have been transitioning over the last three years to Indupart replacements. We intend this to continue so the successful supplier will have to be approved to work on both.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 February 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Electronic ordering may be used. Invoicing will be by email to an ESFRS email address
six.4) Procedures for review
six.4.1) Review body
Centre for Effective Dispute Resolution
London
Country
United Kingdom