Scope
Reference
P36/ITT_30411
Description
Westminster City Council is embarking on a term contract for Playground Surveying, Repairs and Maintence for a period of 4 years (2+1+1). A two-year initial contract term is to allow for the establishment of the contract delivery.
• Electronic management system.
- For all assets, inspections and repairs.
- Reporting and monitoring.
• Inspections
- Undertake three Operational Inspections each year.
- Assessment of Risk and urgency of repair
- High risk items
- Defects
- Record management
- Safety and condition hazards to be recorded and repairs to be identified.
- Annual inspection undertaken by an independent third party
• Repairs and maintenance - to also include upgrades/replacements of individual pieces of equipment
• Provide training.
- Visual inspection and defect analysis
- Electronic records management
- Repair reporting procedures
- Risk assessment, control and elimination
The contract is not a fixed price contract and the stated value of the contract is only an estimate. The actual value will depend on the types and volumes of work placed under the contract over the full contract period.
Contract 1
Supplier
Contract value
- £600,000 including VAT
Above the relevant threshold
Award decision date
22 December 2025
Date assessment summaries were sent to tenderers
8 January 2026
Standstill period
- End: 19 January 2026
- 8 working days
Earliest date the contract will be signed
26 January 2026
Contract dates (estimated)
- 26 January 2026 to 25 January 2028
- Possible extension to 25 January 2030
- 4 years
Description of possible extension:
Option to extend for an additional 1 + 1 years.
Main procurement category
Services
CPV classifications
- 50870000 - Repair and maintenance services of playground equipment
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Kompan Limited
- Companies House: 01704623
Serenity House, Shirwell Crescent
Milton Keynes
MK4 1GA
United Kingdom
Email: internalsales@kompan.com
Region: UKJ12 - Milton Keynes
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Westminster City Council
- Public Procurement Organisation Number: PJVD-6261-BPPJ
64 Victoria Street
London
SW1E 6QP
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government