Section one: Contracting authority
one.1) Name and addresses
Woking Borough Council
Civic Offices
WOKING
GU216YL
Contact
Laura Curme
Telephone
+44 1483755855
Country
United Kingdom
Region code
UKJ25 - West Surrey
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://in-tendhost.co.uk/wokingboroughcouncil/aspx/Tenders/Current
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/wokingboroughcouncil/aspx/Tenders/Current
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/wokingboroughcouncil/aspx/Tenders/Current
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure Services Contract
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
2.1.1 The Contract is for the operation of the Authority-owned leisure facilities (the "Facilities"), including:
> Eastwood Leisure Centre
> Woking Leisure Centre
> Pool in the Park
> Woking Sportsbox.
2.1.2 The Contract also includes the design and delivery of a new Active Communities Programme. A brief description of each facility is provided below, and Table 2 includes further details of specific facility areas.
two.1.5) Estimated total value
Value excluding VAT: £140,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
Main site or place of performance
Woking
two.2.4) Description of the procurement
The Authority is inviting tenders from suitable partners who wish to be considered to manage and operate the Authority's Leisure Services. This procurement falls under Schedule 3 of the Public Contract Regulations - Social and Other Specific Services and the Council is using the Competitive Procedure with Negotiation ("CPN").
The Contract is for the operation of the Authority-owned Woking Leisure Centre, Pool in the Park, Eastwood Leisure Centre and Woking Sportsbox. The Contract also includes provision of a Neighbourhood-based Active Wellbeing Service. Management of the Facilities is based shared responsibility for repair and maintenance between the Operator and the Authority.
A brief description of the Facilities is included below.
Woking Leisure Centre
Woking Leisure Centre was originally constructed in 1976 and is the oldest of the Council's leisure assets. Since its opening, the centre has had to continuously evolve, supported by a major £2M refurbishment in 2013.
The facility includes an 8-court sports hall, 120 station gym, exercise studios, spin studio, soft play, 5 squash courts, 4 six-a-side artificial turf pitches and a health suite (not currently in use).
Pool in the Park
Pool in the Park was built in 1989, replacing the town's historical outdoor lido which had closed in 1984 having originally opened in 1935. The facility is located adjacent to Woking Leisure Centre in the town's largest park and is only a c. 5-minute walk from the town centre.
The facility includes a 6-lane 25m main pool, 16m x 8m teaching pool and lagoon / leisure pool with rapids / wave machine and flume.
The Council delivered a £2 million investment programme in 2020 to improve existing facilities and the structure of the building. This included full refurbishment of the changing facilities and replacement of the flume.
Eastwood Leisure Centre
Eastwood Leisure Centre, located in Sheerwater, opened for public use in October 2021. The centre was developed at a total capital cost of £26M. It is a shared community dual-use facility with Bishop David Brown School.
The facility includes a 6-lane 25m main pool. 13m x 7m teaching pool. 5 court sports hall, 80 station gym, exercise studios and spin studio, health suite, full size artificial grass pitch, outdoor tennis / netball courts, grass pitches and function room.
Woking Sportsbox
Woking Sportsbox opened for public use in July 2018 having been developed at a total capital cost of £17.5 million. It is a shared community dual-use facility with Hoe Valley School.
The facility includes 5-court sports hall, 80 station gym, studios, 3 seven-a-side artificial grass pitches, 8 lane 400m athletics track, MUGA and grass pitches.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
180
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 March 2025
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom