Section one: Contracting authority
one.1) Name and addresses
STOCKTON-ON-TEES BOROUGH COUNCIL
Municipal Buildings,Church Road
STOCKTON-ON-TEES
TS191SF
corporate.procurement@stockton.gov.uk
Telephone
+44 1642528510
Country
United Kingdom
Region code
UKC11 - Hartlepool and Stockton-on-Tees
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Darlington Borough Council
Darlington
jackie.elliott@darlington.gov.uk
Country
United Kingdom
Region code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.darlington.gov.uk/
one.1) Name and addresses
Hartlepool Borough Council
Hartlepool
emma.armstrong@hartlepool.gov.uk
Country
United Kingdom
Region code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.hartlepool.gov.uk/
one.1) Name and addresses
Redcar and Cleveland Borough Council
Redcar
denise.boyle@redcar-cleveland.gov.uk
Country
United Kingdom
Region code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
http://www.redcar-cleveland.gov.uk
one.1) Name and addresses
Middlesbrough Council
Middlesbrough
Nicola_Cummings@middlesbrough.gov.uk
Country
United Kingdom
Region code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.middlesbrough.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TVSBC - FA - Servicing, Maintenance and Supply of Fire Extinguishers and Related Equipment
Reference number
STK001-DN672467-69384063
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Contract covers the servicing, refiling, refurbishment and replacement of a variety of fire extinguishers as well as for the replacement of fire blankets and hose reels and the supply of various spare parts in establishments throughout the Tees Valley being Borough Councils of Hartlepool, Middlesbrough, Redcar and Cleveland, Stockton and Darlington.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £450,000
two.2) Description
two.2.1) Title
Lot No
1 - Darlington Borough Council
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
two.2.4) Description of the procurement
Following award of this Contract, the successful contractor on each Lot will be responsible for making arrangements to develop a programme of work detailing when the service visits will be carried out at each establishment . It will be the responsibility of the successful contractor to establish and maintain comprehensive records of the types of equipment located in every establishment partaking in any call-off from this Contract .
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Question 1. Methodology / Weighting: 20
Quality criterion - Name: Question 2. Communication / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Service Inspection Visit Section 1 / Weighting: 25
Cost criterion - Name: Equipment Section 2-7 / Weighting: 40
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot No
2 Hartlepool Borough Council
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
two.2.4) Description of the procurement
Following award of this Contract, the successful contractor on each Lot will be responsible for making arrangements to develop a programme of work detailing when the service visits will be carried out at each establishment . It will be the responsibility of the successful contractor to establish and maintain comprehensive records of the types of equipment located in every establishment partaking in any call-off from this Contract .
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Question 1. Methodology / Weighting: 20
Quality criterion - Name: Question 2. Communication / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Service Inspection Visit Section 1 / Weighting: 25
Cost criterion - Name: Equipment Section 2-7 / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will commence on 1st December 2023 and will expire on 30th November 2027 with an optional 2 x 24 months extension periods.
two.2) Description
two.2.1) Title
Lot No
3 Middlesbrough Council
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
two.2.4) Description of the procurement
Following award of this Contract, the successful contractor on each Lot will be responsible for making arrangements to develop a programme of work detailing when the service visits will be carried out at each establishment . It will be the responsibility of the successful contractor to establish and maintain comprehensive records of the types of equipment located in every establishment partaking in any call-off from this Contract .
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Question 1. Methodology / Weighting: 20
Quality criterion - Name: Question 2. Communication / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Service Inspection Visit Section 1 / Weighting: 25
Cost criterion - Name: Equipment Section 2-7 / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will commence on 1st December 2023 and will expire on 30th November 2027 with an optional 2 x 24 months extension periods.
two.2) Description
two.2.1) Title
Lot No
4 Redcar and Cleveland Borough Council
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
two.2.4) Description of the procurement
Following award of this Contract, the successful contractor on each Lot will be responsible for making arrangements to develop a programme of work detailing when the service visits will be carried out at each establishment . It will be the responsibility of the successful contractor to establish and maintain comprehensive records of the types of equipment located in every establishment partaking in any call-off from this Contract .
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Question 1. Methodology / Weighting: 20
Quality criterion - Name: Question 2. Communication / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Service Inspection Visit Section 1 / Weighting: 25
Cost criterion - Name: Equipment Section 2-7 / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will commence on 1st December 2023 and will expire on 30th November 2027 with an optional 2 x 24 months extension periods.
two.2) Description
two.2.1) Title
Lot No
5 Stockton-on-Tees Borough Council
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
two.2.4) Description of the procurement
Following award of this Contract, the successful contractor on each Lot will be responsible for making arrangements to develop a programme of work detailing when the service visits will be carried out at each establishment . It will be the responsibility of the successful contractor to establish and maintain comprehensive records of the types of equipment located in every establishment partaking in any call-off from this Contract .
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Question 1. Methodology / Weighting: 20
Quality criterion - Name: Question 2. Communication / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Service Inspection Visit Section 1 / Weighting: 25
Cost criterion - Name: Equipment Section 2-7 / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will commence on 1st December 2023 and will expire on 30th November 2027 with an optional 2 x 24 months extension periods.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020897
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2023
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Expert Fire Solutions Ltd
Durham
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
Companies House
08774316
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £450,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom