Scope
Reference
7F-2025-I608
Description
Software Asset Management (SAM) is a strategic business discipline focused on maximizing the value and minimizing the risk associated with an organization's software assets. It encompasses the end-to-end lifecycle management of software covering procurement, deployment, maintenance, utilization, and retirement to ensure compliance, cost-efficiency, and operational effectiveness.
The primary objectives of Software Asset Management (SAM) are to drive down IT expenditure, mitigate legal and compliance risks associated with software ownership and usage, and enhance operational agility and end-user productivity across the organization.
At Kent and Essex Police we have a solution we are currently using and have been using for many years. We are now undertaking a strategic review to assess whether a more cost-effective solution is available that can deliver equivalent or enhanced functionality without compromising the capabilities currently provided by the current solution
We are looking to establish communication with potential suppliers and initiate preliminary discussions regarding possible solution offerings.
Please reach out to: Lovejoy.Mutizwa@beds.police.uk to discuss.
Total value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2030
- Possible extension to 31 March 2032
- 5 years
Main procurement category
Services
CPV classifications
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
Engagement
Engagement deadline
23 January 2026
Engagement process description
Please register your interest in this project by sending an email to: Lovejoy.Mutizwa@beds.police.uk
Please feel free to provide any commentary or documentation regarding the feasibility and deliverability of this requirement. The Authorities use an e-tendering platform for their tender activities.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authorities
The Police and Crime Commissioner for Kent
- Public Procurement Organisation Number: PLZD-7548-CLJY
Kent Police HQ, Sutton Road
Maidstone
ME15 9BZ
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government
The Police, Fire and Crime Commissioner for Essex
- Public Procurement Organisation Number: PPBL-4276-QHPM
Kelvedon Park, London Road, Rivenhall
Witham
CM8 3HB
United Kingdom
Region: UKH34 - Essex Haven Gateway
Organisation type: Public authority - sub-central government