Scope
Reference
Project_1685
Description
For the supply of Medical chart paper and ultrasound film which are used in a clinical setting to record and document results for these devices:
Cardiotocography (CTG)
• Monitors foetal heart rate + uterine contractions
• Used in pregnancy/labour to detect foetal distress
Electrocardiogram (ECG)
• Records heart’s electrical activity
• Detects arrhythmias, heart attack, rhythm issues
Optical (medical)
• Light based imaging (e.g., OCT, endoscopy)
• Provides high resolution views for diagnosis/surgery
Foetal monitoring
• Tracks baby’s heart vs contractions
• Guides decisions during labour
Pulmonary devices
• Spirometer, peak flow, etc.
• Measures lung function for asthma/COPD
Bladder scanner
• Portable ultrasound
• Checks bladder volume to avoid unnecessary catheter
Urine analyser
• Automated urinalysis
• Detects glucose, protein, infection markers
Medical refrigeration
• Special fridge (+2–+8 °C)
• Stores vaccines, meds, blood safely
Defibrillator recording paper
• Thermal paper for defib monitors
• Prints ECG/event strips for records
Ultrasound Paper
• specialized thermal printing paper
• Ultrasound scan results
The value of the framework is currently £2,533,954.49 per annum
The Framework Agreement will be between NHS Supply Chain and the awarded Supplier(s).
The intended Lot Structure for this procurement is set out as follows:
Lot 1 Medical Chart Paper
Lot 2 Ultrasound Film
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used.
For the avoidance of doubt and notwithstanding the estimate indicated, NHSSC does not guarantee any level of purchase through the framework and advises applicants that the framework shall be established on a non-exclusive basis.
Commercial tool
Establishes a framework
Total value (estimated)
- £5,075,000 excluding VAT
- £6,090,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 October 2027 to 28 October 2031
- 4 years
Main procurement category
Goods
CPV classifications
- 30199330 - Continuous paper for computer printers
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
16 February 2026
Engagement process description
In order to participate on our tenders please see our key requirements below:
• ISO Certification
• CE Certification and Declaration of Conformity certificates
• Modern Slavery
• Modern Slavery Assessment Tool (MSAT)
• Evergreen Sustainable Supplier Assessment
• Carbon Reduction Plan (CRP)
• Cyber Security
We are seeking to engage with interested suppliers who can supply the Goods detailed in the Procurement description. Interested suppliers can express interest in the opportunity using the following link
PORTAL ACCESS
-Login with URL https://nhssupplychain.app.jaggaer.com//
-Click on “SQs Open to All Suppliers” and search for the title of the procurement: Project_1685– Medical Chart Paper and Ultrasound Film 2027 Pre Market Engagement
EXPRESSION OF INTEREST
-Click on the ‘EXPRESS INTEREST’ button in the top right corner.
-Answer the question in the Qualification Envelope.
On receipt of an expression of interest, the Authority will issue the Supplier with a request for information (RFI) document. This document details the full product list of the products in-scope of this intended procurement activity and requests information from interested suppliers that will support the Authority in developing its approach to the procurement.
The RFI requests information about the interested supplier(s):
1. Product Range Information and Corresponding Conformity/Governance Documentation.
2. Current market information; value and market share. Any future market related insights, such as (but not limited to) commodity/raw material potential changes, freight and general insights to the full supply chain.
3. Information provided regarding the current supply to which Trusts and centres
4. Information on preferred route with the NHS Supply Chain and lead time
5. Sustainability, including (but not limited to) resource efficiency, use of raw materials, packaging, carbon reduction and labour standards.
All responses to the RFI must be supplied to the following email address: (MedicalChartPaper@supplychain.nhs.uk) and must include a reference to the applicable Lot number in the email title to enable this to be reviewed, by no later than 16:00 GMT on 3rd February 2026. IMPORTANT NOTE: all further communications in respect of this PME will be communicated via the MedicalChartPaper@supplychain.nhs.uk mailbox to Suppliers that have registered interest.
For Lot 1 and Lot 2 it is intended that any initial expressions of interest will be reviewed alongside any supplier input via the RFI. Once reviewed you may be offered an opportunity to attend individual meetings. If you would like to arrange a meeting, please contact MedicalChartPaper@supplychain.nhs.uk.
Meetings are optional and will be scheduled during the period 3rd February 2026 through to 16th February 2026. These individual meetings will discuss the above RFI objectives, and any other information that is deemed applicable to the Procurement/Sourcing Strategy.
At this moment in time there is no plan to hold any Webinars, however once submitted information is reviewed from the RFI, we may deem it in the best interests of the supply chain to hold further engagement via Webinars. If this is the case, information to attend will be provided.
For all Lots following on from RFI submissions and reviews we may deem it relevant to share the drafted product listing and product specification for feedback.
Suppliers can, at any point during the engagement period, contact the Authority to discuss the proposed procurement by way of email to MedicalChartPaper@supplychain.nhs.uk. All meeting requests must be made and concluded before 16.00 GMT on 16th February 2026.
There is no guarantee that a formal procurement process will be launched as a result of this early market engagement exercise, nor that any contract(s) will be placed. No remuneration or compensation etc will be paid to organisations who take part in this early market engagement exercise. Suppliers should take part in this process only on the basis that they fully understand and accept this position.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
11 June 2026
Contracting authority
SUPPLY CHAIN COORDINATION LIMITED
- Public Procurement Organisation Number: PLLH-1887-BMRL
Wellington House, 133-155 Waterloo Road
London
SE1 8UG
United Kingdom
Email: MedicalChartPaper@supplychain.nhs.uk
Website: https://www.supplychain.nhs.uk/
Region: UKI45 - Lambeth
Organisation type: Public authority - sub-central government