Section one: Contracting authority
one.1) Name and addresses
ST TERESA OF CALCUTTA CATHOLIC ACADEMY TRUST
C/O St Monica's Rc High School,Bury Old Road, Prestwich
MANCHESTER
M25 1JH
Contact
Kate Connolly
Telephone
+44 1617985273
Country
United Kingdom
NUTS code
UKD37 - Greater Manchester North East
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Multi academy trust
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll & HR Services
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust is seeking to procure for the whole Trust Payroll and HR Services. The proposed contract term is for a minimum of three years.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The payroll provision will take the form of:
Input of data, including changes, will be made on a school-by-school basis
Checking of reports prior to payment will be undertaken by the Trust central team
Payments to staff and HMRC will be made by the provider from the Trust bank account by BACs
A pay date of 15th of each month or the nearest weekday before that if the 15th falls on a Saturday, Sunday or Bank Holiday for all staff
Reports will need to identify school and staff type (teacher, educational support staff, business support staff etc.)
Contributions are made to the Teacher's Pension Scheme
All schools fall within one Local Government Pension Scheme, but are currently individually registered
The provider will be expected to make payments and provide information to all relevant pension schemes, and to factor in the different rate of contributions
The provider will be required to support the Trust with relevant audit and statutory requests to timescales as specified by the request
The Trust is seeking a HR Service that provides:
Specialist Recruitment/e-recruitment support
This service includes the provision of specialist recruitment advice and guidance.
External and internal advertising linked to website and tracking system.
Support for first stage interview shortlisting if required.
Administration and candidate correspondence.
References and processing Disclosure Barring Service/ safer recruitment and other related checks.
Model templates, guidance and tool kit - issuing/processing Letters of Employment and Contracts of Employment, ensuring the Catholic Education Service (CES) contracts are issued.
Making changes to Contracts of Employment and reissuing the same.
Human Resource Consultancy (Employee Relations)
These services include the provision of general consultancy services across all aspects of human resource requirement, to include:
Securing good performance and managing capability.
Securing good attendance and managing ill health and absence issues, e.g. Occupational Health Services.
Dealing with grievances, bullying, harassment, and discrimination issues
Managing disciplinary and grievance cases, including the management of employment tribunal cases.
Operating effective probation periods
Support the Trust Executive Team in managing and maintaining effective collective industrial relations, e.g. handling trade union negotiations and disputes
Performance management, attendance management and capability - support lines managers
Suspension Management
Business and Administration Support Services
The service includes the provision of the following services:
All human resource contractual correspondence / letters.
Updating and managing the human resource personnel system and staff records.
Provide model human resource policies, procedures, guidance and process templates, as requested by the Trust, in line with CES policies.
Safer recruitment and audit checks - provide data and reports as required.
Employee Relations Case Management systems with workflow methodology with full topic scope ranging from performance issues to disciplinary and associated management information provided for trend analysis and future risk mitigation.
Transactional services including but not limited to benefits administration and performance evaluation.
Policy review in line with CES guidance
Self-service management information with trend analysis.
Provision of model human resource employment policies, procedures and guidance.
Regular Human Resource Newsletter and briefings on latest issues and developments.
Other requirements
User-friendly portal/interface.
Assurances with HR statutory requirements such as GDPR, Gender pay gap reporting, HMRC regulatory requirements.
Subject Access Request management.
Real-time single staff record with an overview of every employee.
A system that supports statutory returns and other returns required by the DfE.
two.2.5) Award criteria
Quality criterion - Name: Service quality, ease of access, output reports / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a minimum of three years, with an extension up to 5 years
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 February 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Chair of the Directors St Teresa of Calcutta Catholic Academy Trust
Manchester
Country
United Kingdom