Section one: Contracting authority/entity
one.1) Name and addresses
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
Contact
Ruth Wildgoose
procurementreturns@copfs.gov.uk
Telephone
+44 3000203000
Fax
+44 8445614069
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Paper River Software Support for NPU
Reference number
COPFS-2021-151
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Paper River Consulting Ltd to renew the support, maintenance and development of its National Print Unit (NPU) scanning solution. This includes maintaining and updating the bespoke forms and workflows developed on behalf of COPFS which enable the NPU to provide output from business critical systems such as the National Database. As the system is fully integrated with other business critical systems across COPFS and is a proprietary application from Paper River competition is absent for technical reasons.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £55,080
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Paper River Consulting Ltd to renew the support, maintenance and development of its National Print Unit (NPU) scanning solution. This includes maintaining and updating the bespoke forms and workflows developed on behalf of COPFS which enable the NPU to provide output from business critical systems such as the National Database. As the system is fully integrated with other business critical systems across COPFS and is a proprietary application from Paper River competition is absent for technical reasons.
two.2.11) Information about options
Options: Yes
Description of options
The contract includes the option for additional professional services days to be called off during the contract term up to the value of 11050 GBP to develop new forms and workflows as required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including intellectual property rights. Paper River Consulting Ltd own the IPR for the forms and workflows developed for COPFS as well as the IPR of the scanning solution itself, which they support and maintain. The solution is integrated to other COPFS critical business systems.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
COPFS-2021-151
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Paper River Consulting Ltd
Nexus Building , Broadway
Letchworth
SG6 3TA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £66,130
Section six. Complementary information
six.3) Additional information
(SC Ref:680122)
six.4) Procedures for review
six.4.1) Review body
Sheriff Clerk's Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom