Section one: Contracting authority
one.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
Contact
Ms Louise Dobson
Louise.Dobson@nottinghamcity.gov.uk
Telephone
+44 1158763460
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
http://www.nottinghamcity.gov.uk
Buyer's address
http://www.nottinghamcity.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CPU 4630 Leisure Management Software System
Reference number
DN636462
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Nottingham City Council is seeking tenders from sufficiently experienced and qualified contractors to establish a services contract for the provision of supply and installation of an integrated leisure management and point of sale software solution to include database migration where required for implementation in April 2023 which will cover the Authority’s six Leisure Centres.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £390,000 / Highest offer: £728,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 42961100 - Access control system
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Nottingham City Council is seeking tenders from sufficiently experienced and qualified contractors to establish a services contract for the provision of supply and installation of an integrated leisure management and point of sale software solution to include database migration where required for implementation in April 2023 which will cover the Authority’s six Leisure Centres.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028028
Section five. Award of contract
Contract No
CPU 4630
Title
Leisure Management Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Debit Finance Collections PLC t/as Legend
Newcastle Upon Tyne
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £750,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Nottingham City Council
Nottingham
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Nottingham City Council
Nottingham
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Stage (The dates provided may be subject to change) Date
Invitation to Tender issue date 3 October 2022
Deadline for contractor clarification requests 1 November 2022
Invitation to Tender return date 11 November 2022
System Demonstrations (ensure availability) 29 & 30 November 2022
Contract Award w/c 12 December 2022
Implementation Period 1 February 2023 or before
Effective Date Following implementation
six.4.4) Service from which information about the review procedure may be obtained
Procurement Team
Nottingham
Country
United Kingdom