Section one: Contracting authority
one.1) Name and addresses
Department for Communities
c/o 303 Airport Road West
BELFAST
BT3 9ED
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfC - PROVISION AND DELIVERY OF BULK FOODSTUFFS AND EVERYDAY ITEMS TO FOOD BANKS
two.1.2) Main CPV code
- 15890000 - Miscellaneous food products and dried goods
two.1.3) Type of contract
Supplies
two.1.4) Short description
The coronavirus (Covid19) pandemic continues to have ongoing significant detrimental effects on many vulnerable and economically deprived people and families across Northern Ireland. In particular, as the impact of the second ‘wave’ of the virus has taken hold, it has become increasingly evident that many of the most vulnerable in our society require urgent and ongoing assistance to access suitable and nutritious foodstuffs and everyday items. To provide assistance to vulnerable people, The Department for Communities (DfC) aims to work with various Northern Ireland organisations to distribute foodstuffs and everyday items to those most in need. These organisations will include but are not limited to, food banks, social supermarkets, councils and other similar types of entity. The department shall purchase the required bulk, wholesale or palletised quantities of foodstuffs and other everyday items from suitable Contractor(s). These shall then be delivered to locations across Northern Ireland or held at the Contractors warehouse locations to be called for delivery as requested by the department or Food Bank.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 15894000 - Processed food products
- 15800000 - Miscellaneous food products
- 44618420 - Food cans
- 15884000 - Baby food
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
two.2.4) Description of the procurement
The coronavirus (Covid19) pandemic continues to have ongoing significant detrimental effects on many vulnerable and economically deprived people and families across Northern Ireland. In particular, as the impact of the second ‘wave’ of the virus has taken hold, it has become increasingly evident that many of the most vulnerable in our society require urgent and ongoing assistance to access suitable and nutritious foodstuffs and everyday items. To provide assistance to vulnerable people, The Department for Communities (DfC) aims to work with various Northern Ireland organisations to distribute foodstuffs and everyday items to those most in need. These organisations will include but are not limited to, food banks, social supermarkets, councils and other similar types of entity. The department shall purchase the required bulk, wholesale or palletised quantities of foodstuffs and other everyday items from suitable Contractor(s). These shall then be delivered to locations across Northern Ireland or held at the Contractors warehouse locations to be called for delivery as requested by the department or Food Bank.
two.2.5) Award criteria
Quality criterion - Name: Methodology / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The justification for the use of the Accelerated Open procedure relates to the immediate need for foodstuffs and
everyday items to be provided to vulnerable people via various community and voluntary sector organisation. Demand for these items is unprecedented with more and more families facing financial hardship at this time. This is despite a number of government interventions including the Coronavirus Job Retention Scheme which had been expected to minimise the number of people facing such hardships during the pandemic.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 243-603135
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
LYNAS FOODSERVICE
Loughanhill Industrial Estate
COLERAINE
BT52 2NR
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.3) Name and address of the contractor
HENDERSON FOODSERVICE LTD
Po Box 49
NEWTOWNABBEY
BT36 4RS
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Belfast
Country
United Kingdom