Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
Contact
Kayleigh Luckins
Telephone
+44 2380595000
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.southampton.ac.uk/
Buyer's address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a 200mm High Performance Electron Beam Lithography System
Reference number
2021UoS-0345
two.1.2) Main CPV code
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University is looking to procure a new 200mm capable high throughput Electron Beam Lithography (EBL) Write Tool for the Southampton Nanofabrication Centre, to be used by researchers, students, and the wider UK academic community to provide state-of-the-art nanometer scale lithography service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,138,991
two.2) Description
two.2.2) Additional CPV code(s)
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southampton, Hampshire, United Kingdom
two.2.4) Description of the procurement
The Southampton Nanofabrication Centre is a state-of-the-art facility for microfabrication and high-spec nanofabrication, as well as a wide range of characterisation capabilities, housed in a purpose built, 820m2 cleanroom in the Mountbatten Complex at the University of Southampton. One of the premier cleanrooms in Europe, the Centre has a uniquely broad range of technologies, combining traditional and novel top down fabrication with state-of-the-art bottom up
fabrication. This allows us to develop and produce a wide range of devices in diverse fields such as electronics, nanotechnology and bio nanotechnology and incorporate them into an equally comprehensive array of nano and microsystems for analysis and
use. The characterisation capability is similarly extensive catalogue of microscopes and test gear, from nanometre resolution scanning microscopes to electrical, magnetic and RF analysis. The University is looking to procure a new 200mm capable high throughput Electron Beam Lithography (EBL) Write Tool for the Southampton Nanofabrication Centre, to be used by researchers, students, and the wider UK academic community to provide state-of-the-art nanometer scale lithography service. The user base for the new instrument will be approximately 40 users. The University is conducting this procurement using the open procedure in accordance with the requirements of the Regulations for the purpose of procuring the goods and services described in the Specification.
The University proposes to enter into a Contract for up to sixteen years. This will be the maximum contract period, including any potential extensions with the successful tenderer.
This contract term will comprise:
The initial contract period, comprising;
• A period of twelve months to cover the estimated lead time of the
instrument,
• A two-year warranty period, and
• A four-year comprehensive service agreement
Followed by
• A further nine x twelve-month optional extension periods to the
comprehensive service agreement, subject to the satisfactory
performance and at the discretion of the University. The contract will be effective on signing. The two-year warranty period and four-year service agreement will run from the date of delivery and acceptance of the equipment, estimated to be twelve
months after the commencement of the contract. Extensions, if agreed, shall run from the expiry of the initial service agreement period (year seven), if so agreed by the University. The Contract will run for a maximum of sixteen years up until September 2038 (actual date is TBC following contract award).
The anticipated total value of the proposed solution including all of the extension periods shown above should be within the range of £4m to £5m excluding VAT. It is anticipated that the cost of the instrument itself and core services related to its installation and commissioning will be in the value of £3.14m GBP excluding VAT.
All related components, delivery, installation, commissioning, training, services, and maintenance MUST be included within the proposal. Whilst bidders are expected to provide a proposal that falls within this budget, for the benefit of doubt, the University will not automatically exclude any bidders whose proposal exceeds this
figure. All related components, delivery, installation, commissioning, training, services, and maintenance MUST be included within the proposal.
Details of current expenditure or potential future uptake are given as a guide based on past purchasing and current planning to assist you in the preparation of your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.
This procurement is not suitable for splitting into lots. The risk of
dividing the requirement into Lots would render the execution of
the contract excessively technically difficult, not cost effective and
would undermine proper execution of the contract.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Technical Requirement - Instrument / Weighting: 20
Quality criterion - Name: Mandatory Technical Requirement - Customer Support / Weighting: 5
Quality criterion - Name: Mandatory Technical Requirement - Delivery, Training and Logistics / Weighting: 5
Quality criterion - Name: Desirable Technical Requirements / Weighting: 60
Cost criterion - Name: Grand Total / Weighting: 10
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-023589
Section five. Award of contract
Contract No
2021UoS-0345
Title
Provision of a 200mm High Performance Electron Beam Lithography System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JEOL (UK) LTD
JEOL House, Silver Court, Watchmead
Welwyn Garden City
AL7 1LT
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
939456
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,138,991
Total value of the contract/lot: £3,138,991
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
Country
United Kingdom