Section one: Contracting authority
one.1) Name and addresses
Plymouth Marjon University
Derriford Road,Derriford
PLYMOUTH
PL68BH
Contact
Ben Jones
Telephone
+44 1752636770
Country
United Kingdom
NUTS code
UKK41 - Plymouth
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.contractsfinder.service.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Higher Education
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Audit Services
Reference number
MAR0030
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
Plymouth Marjon University are seeking bidders for two Audit Providers
Lot 1 - Internal Audit an Assurance
Lot 2 - External Audit
Both Contracts will be for an initial period of three years with option to extend by a further two, one year periods.
two.1.5) Estimated total value
Value excluding VAT: £363,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot 1 - Internal Audit and Assurance
Lot No
1
two.2.2) Additional CPV code(s)
- 79212000 - Auditing services
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
University of St Mark & St John (The University) requires a contractor to provide Internal Audit services under a three year Contract, with the option extend by a further two one year periods.
The audit will include an audit report for 2021/2 and the subsequent Financial Years (August to June)
The internal audit service is required to fulfill the requirements of the Office For Students (OfS), and meet the specifications of this document.
The internal audit service will cover the whole internal control system of the institution, including all its operations, resources, staff and services and responsibilities for and to other bodies.
It will also cover controls established by management to secure economic, efficient and effective use of resources.
The internal audit service will not question the appropriateness of the policy decisions. However, the internal audit service will be required to examine the management arrangements of the institution by which such decisions are made, monitored and reviewed.
The internal audit service will conduct any special reviews requested by the University Board of Governors, Audit Committee or via the Vice Chancellor's office provided such reviews do not compromise their objectivity, independence or achievement of the audit plan.
The internal audit service will be responsible for reporting and giving assurance to the University Board of Governors, the Audit Committee and the managers of the institution on the adequacy and effectiveness of the internal control systems.
The internal audit service will provide a continuous independent appraisal of all of the University's activities as a service to management.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £207,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Fixed contract term of three years
Optional Extension Period 1: a further one year
Optional Extension Period 2: a further one year
two.2.14) Additional information
The University is in the process of implementing a new e-tendering platform. Unfortunately, the implementation will not be completed in time for this opportunity.
Therefore all communications, clarifications, and tender submissions MUST be made / undertaken via tenders@marjon.ac.uk
two.2) Description
two.2.1) Title
Lot 2 External Audit
Lot No
2
two.2.2) Additional CPV code(s)
- 79212000 - Auditing services
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
University of St Mark & St John (The University) requires a contractor to provide External Audit services under a three year Contract, with the option extend by a further two one year periods.
The audit will include an audit report for 2021/2 and the subsequent Financial Years (August to June)
The external audit service is required to fulfill the requirements of the Office For Students (OfS), and meet the specifications of this document.
The University financial year runs from 1 August until 31 July. The Audit Committee considers the year end accounts at their October session, Board approval is sought in November and OFS submission is made in December as required.
The University is responsible for the receipt and disbursement of public funds, and ensuring funds provided for a specific purpose do not subsidise other University activity.
The University has a subsidiary company Marjon (South West) Limited; the company is currently dormant.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £156,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Fixed contract term of three years
Optional Extension Period 1: a further one year
Optional Extension Period 2: a further one year
two.2.14) Additional information
The University is in the process of implementing a new e-tendering platform. Unfortunately, the implementation will not be completed in time for this opportunity.
Therefore all communications, clarifications, and tender submissions MUST be made / undertaken via tenders@marjon.ac.uk
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
5:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The University is in the process of implementing a new e-tendering platform. Unfortunately, the implementation will not be completed in time for this opportunity. Therefore all communications, clarifications, and tender submissions MUST be made / undertaken via tenders@marjon.ac.uk
six.4) Procedures for review
six.4.1) Review body
Plymouth Marjon University
Plymouth
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulations 86 (notices of decisions to award a contract or conclude a Framework Agreement), 87 (standstill period) and Regulation 91 (enforcement of duties through the court) of the Public contracts Regulations 2015.