Section one: Contracting authority/entity
one.1) Name and addresses
Peterborough City Council
Sand Martin House, Bittern Way
Peterborough
PE2 8TY
Contact
Mrs Helga Kendall
Helga.Kendall@peterborough.gov.uk
Telephone
+44 1733384593
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.peterborough.gov.uk
Buyer's address
https://www.peterborough.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PRF 1466 – Direct Payment Support Services to Peterborough City Council
Reference number
DN612557
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of a Direct Payment Support Service (DPSS) to provide information and advice to
people who receive a Direct Payment from the Council or fund their own care and
support. The service helps people to find, recruit and pay for the types of care and
support they wish to receive. This enables people with care needs to have greater
choice and control over the care they receive.
Please note that this is NOT a call for competition and NOT a contract opportunity
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £878,444
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Peterborough
two.2.4) Description of the procurement
Provision of a Direct Payment Support Service (DPSS) to provide information and advice to
people who receive a Direct Payment from the Council or fund their own care and
support. The service helps people to find, recruit and pay for the types of care and
support they wish to receive. This enables people with care needs to have greater
choice and control over the care they receive.
two.2.5) Award criteria
- Criterion: Ability to meet service requirements
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Direct Payment Support Service (DPSS) provides information and advice to
people who receive a Direct Payment from the Council or fund their own care and
support. The service helps people to find, recruit and pay for the types of care and
support they wish to receive. This enables people with care needs to have greater
choice and control over the care they receive.
The DPSS contract in Peterborough was awarded to Peterborough Council for
Voluntary Service (PCVS) in December 2017 following a tender process held
according to Peterborough City Council procurement rules. The contract commenced on 1st March
2018 for 3 years with 2 possible extensions of 12 months.
A plan to recommission the DPSS was approved with a planned Invitation to Tender (ITT) issue date of 9th September 2022.
This timescale assumed that resources would remain static however, these were depleted to the extent that there is no capacity within the service area to retender the service and so an extension to the current contract is necessary to maintain service provision.
It is proposed to extend the service with the current provider for 24 months on a 1+1
year basis (01/03/23-28/02/25) thereby increasing the total contract term to 01/03/2017 - 28/02/2025. This allows sufficient time for a planned increase in resources to support the procurement process.
The Council is required to ensure that it provides care in accordance with the Care Act 2014 as supported by the existing contract, which expires on 28th February 2023. Unless the Council extends the existing contract, the Council will not have a contract in place to deliver the essential services and meet its obligation under the Care Act.
The Modification has been considered in accordance with Regulation 72(1)(c) of the Public Contract Regulations 2015, which permits contracts to be modified without a new procurement where:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii)the modification does not alter the overall nature of the contract;
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.”
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 013-026393
Section five. Award of contract/concession
Contract No
PRF 1466
Title
Provision of Direct Payment Support Services to Peterborough City Council
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 January 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Peterborough Council for Voluntary Services
32-34 Cromwell Road
Peterborough
PE1 2EA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £878,444
Section six. Complementary information
six.3) Additional information
The Council will be observing a 10 day standstill period from the publication of this notice.
six.4) Procedures for review
six.4.1) Review body
Peterborough City Council
Sand Martin House, Bittern Way
Peterborough
PE2 8TY
Country
United Kingdom