Section one: Contracting authority
one.1) Name and addresses
Department for Infrastructure
Clarence Court 10-18, Adelaide Street
Belfast
BT2 8GB
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department for Infrastructure
Clarence Court 10-18, Adelaide Street
Belfast
BT2 8GB
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfI Transport and Road Asset Management - Supply and Delivery of Road Surfacing Materials
Reference number
CfT 4839573
two.1.2) Main CPV code
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.1.3) Type of contract
Supplies
two.1.4) Short description
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,500,000
two.2) Description
two.2.1) Title
Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.
Lot No
1
two.2.2) Additional CPV code(s)
- 44100000 - Construction materials and associated items
- 44113620 - Asphalt
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Requirements / Weighting: Pass/Fail
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Although the total value over the lifetime of the contract is estimated to be £5.5 million. This figure is split across the 3 Lots with the estimated spend for Lot 1 as £4 million. Actual spend will be dependent on future demand and budget allocation.
two.2) Description
two.2.1) Title
Lot 2 – Permanent Cold Lay Surfacing Materials.
Lot No
2
two.2.2) Additional CPV code(s)
- 44100000 - Construction materials and associated items
- 44113620 - Asphalt
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Requirements / Weighting: Pass/Fail
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Lot 2 has been abandoned, no award has been made
two.2) Description
two.2.1) Title
Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.
Lot No
3
two.2.2) Additional CPV code(s)
- 44100000 - Construction materials and associated items
- 44113620 - Asphalt
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Requirements / Weighting: Pass/Fail
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Lot 3 has been abandoned, no award has been made
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-022630
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 November 2023
five.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
WHITEMOUNTAIN QUARRIES LTD t/a BREEDON
5 Blackwater Road
Newtownabbey
BT36 4TZ
gabriel.smyth@breedongroup.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
COLLEN BROTHERS QUARRIES LTD
Hanover Street
CRAIGAVON
BT62 3ET
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
B.MCCAFFREY SONS LIMITED
Knockninny
ENNISKILLEN
BT92 9JT
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
TULLYRAINE QUARRIES LTD
122 Dromore Road
BANBRIDGE
BT32 4EG
johnmccartan@tullyrainequarries.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Northstone Materials Limited
Shinny Road
COLERAINE
BT51 4PS
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.3) Name and address of the contractor
PETER FITZPATRICK LTD
29 Leode Road
NEWRY
BT34 5TJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
FP McCann
Knockloughrim Quarry, 3 Drumard Road
MAGHERAFELT
BT45 8QA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.3) Name and address of the contractor
JOHN MCQUILLAN CONTRACTS LTD
11 Ballinderry Road
LISBURN
BT28 2SA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,500,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 – Permanent Cold Lay Surfacing Materials.
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.. . Lots 2 and 3 were abandoned as it has been determined the published specification was unclear in relation to the performance, durability, and related certification requirements for these materials. On this basis, no contract award can be made. The Department’s operational staff will now carry out a review of their current cold lay material requirements, which will involve a market consultation exercise. Following this review, it is envisaged a new procurement process will be initiated in early 2024 with a revised specification.. .
six.4) Procedures for review
six.4.1) Review body
Hight Court, Royal Courts of Justice
Belfast
Country
United Kingdom