Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence, Logistics Delivery OC, Defence Fuels Acquisition Programme
Abbey Wood
Bristol
BS34 8JH
Contact
Sharlotte Knapp
DESCommodities-comrcl-fuel@mod.gov.uk
Telephone
+44 0307967985932
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.gov.uk/government/organisations/ministry-of-defence/about/procurement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Germany Bulk Ground Fuels (GBGF)
Reference number
DFAP/0036
two.1.2) Main CPV code
- 09100000 - Fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
British Forces Germany require the capability to refuel their vehicles from Mechanical Transport Fuel Installations (MTFIs) in a limited number of locations . There is therefore a requirement for the supply of DIESO MT to the fuel storage tanks at these MTFIs. There is also a requirement for the delivery of fuel to exercise areas and for the Bulk Fuel Carry Vehicles to be filled at the supplier's depots. The estimated total annual quantity is 612,000 litres.
two.1.5) Estimated total value
Value excluding VAT: £1,104,892.58
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
- 09134200 - Diesel fuel
- 09134220 - Diesel fuel (EN 590)
two.2.3) Place of performance
NUTS codes
- DEA47 - Paderborn
Main site or place of performance
Paderborn
two.2.4) Description of the procurement
British Forces Germany require the capability to refuel their vehicles from Mechanical Transport Fuel Installations (MTFIs) in a limited number of locations . There is therefore a requirement for the supply of DIESO MT to the fuel storage tanks at these MTFIs. There is also a requirement for the delivery of fuel to exercise areas and for the Bulk Fuel Carry Vehicles to be filled at the supplier's depots. The estimated total annual quantity is 612,000 litres.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,104,892.58
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated within the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 March 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 March 2021
Local time
10:00am
Place
AWARD Virtual Tender Board Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.As the Authority is using the Open procedure and is unable to upload the Tender documentation on the DCO website, all Tender documentation must be request by emailing DESCommodities-Comrcl-Fuel@mod.gov.uk referencing this Contract Notice. Your request must be no later than five (5) working days prior to the required Tender Return date of 04/03/2021. Upon requesting the Tender documentation the Authority will also apply and issue you with an AWARD® Virtual Tender Board login to upload your Tender response.
Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by Thrsday 04 March 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0036 — Germany Bulk Ground Fuels. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy
Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.
AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.dcocontracts.mod.uk.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 88CWVZ67VW.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.
GO Reference: GO-2021122-DCB-17684004
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence, Logistics Delivery, Defence Fuels Acquisition Programme
Cedar 3A, #3360, Abbey Wood
BRISTOL
BS34 8JH
DEScommodities-comrcl-fuel@mod.gov.uk
Telephone
+44 3067985932
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As the Authority is using the Open procedure and is unable to upload the Tender documentation on the DCO website, all Tender documentation must be request by emailing DESCommodities-Comrcl-Fuel@mod.gov.uk referencing this Contract Notice. Your request must be no later than five (5) working days prior to the required Tender Return date of 04/03/2021. Upon requesting the Tender documentation the Authority will also apply and issue you with an AWARD® Virtual Tender Board login to upload your Tender response.
Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by Thrsday 04 March 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0036 — Germany Bulk Ground Fuels. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy
Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.
AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.