Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Telephone
+44 2890973026
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2302/22 - Provision of Cleaning Services: Lot 1: Bar Cleaning Services, Lot 2: Specialist PC Workstation and Laptop Cleaning Services
Reference number
QUB/2302/22
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the provision of specialist cleaning services to Queen's University Belfast. The services shall be delivered under two separate lots as follows:• Lot 1: Bar Cleaning Services• Lot 2: Specialist PC Workstation and Laptop Cleaning Services
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £345,109
two.2) Description
two.2.1) Title
Bar Cleaning Services
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
The main activities of this contract will be the management and high-quality delivery of cleaning services for the Union Bar and Mandela Hall, including attached toilet and ancillary areas, in the new One Elmwood Building sited at 77-81 University Road/1 Elmwood Avenue.The bars cleaning service consists of two key elements; 1. The cleaning of the Union Bar, Bar Annexe and associated toilet areas on a daily basis, 7 days per week, excluding some University holidays.2. Post-Event cleaning of the Mandela Hall, including toilet areas, "green rooms" (lounge areas with adjoining toilet and shower facilities), public and ancillary areas. Post-Event cleaning will be ad-hoc and will match the needs of the events calendar. The cleaning service must be of a consistent and high standard and supervision of cleaning staff will be the responsibility of the Contractor. Hours will generally involve early morning shifts, as the cleaning of Union Bar, toilets and Bar Annexe must be completed by 10:00am.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Contract will be for 3 years, with options to extend its duration by up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist PC Workstation and Laptop Cleaning Services
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90919000 - Office, school and office equipment cleaning services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This contract is for specialist deep cleaning services to the PC Workstations and Laptops primarily for the Student Computing Centres (SCCs) across the campus.It is expected that the PC Workstations and Laptops situated in SCCs will require deep cleaning twice a year to coincide with the breaks between the 2 academic semesters. The full schedule of work across campus needs to be carried out during a tight turnaround time of maximum 3-4 days.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40%
Cost criterion - Name: Price / Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
Contract will be for 3 years, with options to extend its duration by up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025288
Section five. Award of contract
Contract No
QUB/2302/22
Lot No
1
Title
Bar Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ryak Cleaning Limited t/a Ryak Cleaning and Support Services
9 Hillview Road
Belfast
BT14 9BW
Telephone
+44 2895918383
Country
United Kingdom
NUTS code
- UKN06 - Belfast
National registration number
NI658337
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £298,953
Section five. Award of contract
Contract No
QUB/2302/22
Lot No
2
Title
Specialist PC Workstation and Laptop Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
United Cleaning Services Ltd
UCS House, 11 The Cutts, Dunmurry
Belfast
BT17 9HN
colin@unitedcleaningservices.org
Telephone
+44 2890620340
Country
United Kingdom
NUTS code
- UKN06 - Belfast
National registration number
NI035765
Internet address
https://unitedcleaningservices.org/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £40,000
Total value of the contract/lot: £46,156
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Telephone
+44 2890973026
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.The Public Contract Regulations 2015 (SI 2015/102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
Queen's University Belfast
University Road
Belfast
BT7 1NN
Telephone
+44 2890973026
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/