Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Postal address: Defence & Equipment Support, Phoenix 3, Cedar 1B, #3157, Abbey Wood
Bristol
BS348JH
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
707920450 - PHOENIX 3 MOD WHITE FLEET MANAGEMENT SERVICES
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority intends to place a contract for the White Fleet Management Services. The estimated total value is estimated at £92.065m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years.
In addition to the core charges estimated at £92.065m excluding VAT, there are ‘pass-through’ charges for the cost of the vehicle hire or lease which are estimated at circa £1.681bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £92,065,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Authority intends to place a contract for the White Fleet Management Services. The estimated total value is estimated at £92.065m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years.
In addition to the core charges estimated at £92.065m excluding VAT, there are ‘pass-through’ charges for the cost of the vehicle hire or lease which are estimated at circa £1.681bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term shall be 5 years, with the option of extending for up to five one-year periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
- The products involved are manufactured purely for the purpose of research, experiment, study or development
Explanation:
It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service is lawful in accordance with regulation 16(1)(a)(i) of the DSPCR 2011, because of the absence of suitable applications. The Authority previously intended to compete the requirement for White Fleet Management Services following the restricted procedure under the DSPCR (Tender 707920450) and a Contract Notice was published accordingly (Notice reference: 2024/S 000-033614). However, the Authority received only one application to participate in response to the Contract Notice, from Babcock Land Defence Limited.
Therefore, in light of the absence of suitable applications to enable the requirement to be competed, the Authority discontinued the original procurement (Tender 707920450) and in accordance with regulation 16(1)(a)(i), intends to award the contract to Babcock Land Defence Limited using the negotiated procedure without prior publication of a contract notice, on the basis that the original terms of the proposed contract offered in the restricted procedure are not substantially altered in the negotiated procedure.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 January 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Babcock Land Defence Limited
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £92,065,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Postal address: Defence & Equipment Support, Phoenix 3, Cedar 1B, #3157, Abbey Wood
Bristol
BS348JH
Country
United Kingdom