Section one: Contracting authority
one.1) Name and addresses
London Borough of Merton
Civic Centre, London Rd
Morden
SM4 5DX
commercial.services@merton.gov.uk
Country
United Kingdom
NUTS code
UKI6 - Outer London – South
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
London Borough of Wandsworth
London
commercial.services@merton.gov.uk
Country
United Kingdom
NUTS code
UKI6 - Outer London – South
Internet address(es)
Main address
https://www.wandsworth.gov.uk/
one.1) Name and addresses
London Borough of Richmond upon Thames
Twickenham
commercial.services@merton.gov.uk
Country
United Kingdom
NUTS code
UKI6 - Outer London – South
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Opportunities/Index
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Home/About
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral Services Printing
Reference number
DN521260
two.1.2) Main CPV code
- 22821000 - Electoral forms
two.1.3) Type of contract
Supplies
two.1.4) Short description
The London Borough of Merton, The London Borough of Richmond upon Thames and the Wandsworth Borough Council (hereinafter referred to as the “Authority”), are inviting completed Selection Questionnaires from suitably qualified and experienced providers to provide printing services for all election and/or electoral registration printing.
two.1.5) Estimated total value
Value excluding VAT: £382,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Elections Print and Post
Lot No
1
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
two.2.4) Description of the procurement
Services required include all election printing, including but not limited to the production and despatch of polling cards, the production, insertion and despatch of postal voting packs and the production and delivery of ballot papers. Some additional products may also be required for specific elections such as large print ballot paper posters, handheld ballot papers, polling station posters, training ballot papers, and other generic polling and count stationery.
two.2.5) Award criteria
Quality criterion - Name: Quality assurance / Weighting: 5
Quality criterion - Name: Production and Delivery / Weighting: 5
Quality criterion - Name: Flexibility to change / Weighting: 5
Quality criterion - Name: Compliance to legislation / Weighting: 5
Quality criterion - Name: Service delivery proposal / Weighting: 10
Quality criterion - Name: Risk management approach / Weighting: 5
Quality criterion - Name: Social value / Weighting: 5
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The proposed contract will be for a period of 4 years with the option to extend for each authority, subject to satisfactory performance and continued need, for 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
Lot No
2
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
two.2.4) Description of the procurement
Services required include all annual canvass printing, including printing and despatch/ delivery of initial Canvass Communication A and B forms (CCA and CCB), reminder CCB and enquiry forms for hand canvassing where applicable. The annual canvass takes place each year between July and December.
two.2.5) Award criteria
Quality criterion - Name: Value for money / Weighting: 5
Quality criterion - Name: Capacity and Capability / Weighting: 5
Quality criterion - Name: Service delivery proposal / Weighting: 10
Quality criterion - Name: Risk management approach / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The proposed contract will be for a period of 4 years with the option to extend for each authority, subject to satisfactory performance and continued need, for 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 February 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 March 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
London
Country
United Kingdom